Glossary of Terms

A glossary of terms used in the Internal Transcript Guide.

Term Definition
AB-540 This is in reference to a California State Assembly Bill passed in 2001 that allows students who graduated high school in California and attended a high school in California for more than three years, to be considered residents for tuition purposes -- regardless of other factors. For more information see the following resources:
ACT American College Testing Exam.  Taken by students in High School.
AP Credit This is credit that students receive for taking Advanced Placement tests in High School. A chart detailing AP Credit articulation may be found in the UC Davis General Catalog.
Banner "Banner is the UC Davis Student Information System that gives the university administrators access to and control of student information. It holds student record information in a centralized database. The system controls, organizes and keeps secure the student data, admission information, course enrollment, final grades, and financial aid. Banner user accounts are issued upon request from the Office of University Registrar" (UC Davis IET).
Cancellation Cancellation is a term used for when a student withdraws from a term before instruction starts.
Carnegie Unit Rule UC Davis units are assigned based on this rule. Basic formula: 1 unit equals 1 hour of lecture, or 2 hours lab with homework, or 3 hours lab without homework.
Catalog A shorthand term for the UC Davis General Catalog, published every two years.
Commencement Commencement refers to the ceremony celebrating student graduation. Students should be aware that attending commencement does not mean, in and of itself, that they have graduated—students must still meet all degree requirements and file to graduate. Undergraduate students may file to graduate online.
DD-214 Certificate of Release or Discharge from Active Duty.
DD-295 Application for the Evaluation of Learning Experiences During Military Service.
DS2019 Certificate of Eligibility for Exchange Visitor (J-1) Status.
ENWS Enrolled-No Work Submitted (ENWS) or 'NS' Notation.
EOP Equal Opportunity Program.
Expected Progress Part of the "Think 15" campaign, it is the expectation that students complete 15 units per full-time academic term. This is not a "requirement" and there is no penalty for not completing 15 units per quarter; rather it is designed to encourage students to "bank" units so that if there is an emergency or unexpected problem they will continue to meet Minimum Progress requirements.
FERPA The Family Rights and Privacy Act – also called the Buckley Amendment, was established in 1974 and refers to regulations detailed in CFR Part 99; it applies to all educational agencies that receive federal funding. It established three basic rights for college students: the right to inspect their educational records, the right to request that corrections be made (and have a hearing if their request is denied), and the right to restrict access to these records to others. FERPA protects the privacy of those records that are "(1) directly related to the student; and (2) maintained by an educational agency…" There are several exceptions to this, including directory information and other group-specific exemptions.
  • Source: Kaplin, W.A. & B.A. Lee. (2007). The law of higher education: fourth edition (student version). Jossey-Bass: San Francisco, CA..
  • See also: FERPA Information.
F-1 A type of student visa (More on student visas).
GE3 This is a shorthand reference to the newest iteration of the UC Davis General Education ("GE") requirements, which went into effect Fall Quarter 2011. They are called "GE3" because they represent the third iteration of UC Davis GE requirements. See also General Education.
GMAT Graduate Management Admission Test. This test is administered by the Graduate Management Admissions Council (GMAC).
GPA Grade Point Average (GPA) is the numeric measure of a student's average performance in all letter-graded courses completed. Details of these terms can be found on the Official Transcript Page.
GRE Graduate Record Examination.
IB Credit This is credit that students receive for taking International Baccalaureate tests in High School. A chart detailing IB Credit articulation may be found in the UC Davis General Catalog.
IGETC

IGETC stands for "Intersegmental General Education Transfer Curriculum." According to Undergraduate Admissions, IGETC is a program that transfer students use to fulfill lower-division general education (GE) requirements in the UC or CSU system without the need to take additional lower-division GE classes after transferring.  IGETC also satisfies college-level minor and foreign language requirements. For more information on IGETC see UC Davis Undergraduate Admissions.

IGETC will continue to satisfy GE Requirements under GE3. DD Reg 522(D)7 states, "Transfer students who have successfully completed the Intersegmental General Education Transfer Curriculum (IGETC) are exempt from all General Education requirements that may be met with lower-division courses."

Incomplete Grade See Davis Division bylaw A540(C). Lifecycle of an Incomplete Grade.
Late-action A term used for an action (withdrawal, drop, add, unit change, etc.) that occurs after a deadline but before a term ends. For actions taken after a term ends, see Retroactive Action (below).
MCAT Medical College Admissions Test. This test is administered by the Medical College Application Service (MCAS).
Pass 1/Pass 2 Students have two opportunities to enroll in each regular academic term - Registration Pass 1 and 2. These times are assigned according to the number of units that the student has completed. Individual student registration pass-times may be found in SISWeb.
PELP Planned Educational Leave Program.
Remedial Units Per Systemwide bylaw 761. Remedial Courses (En 9 Mar 83): "No student shall be given baccalaureate credit for remedial work. Workload credit — credit not applicable for graduation — must be given. (1) Remedial work in mathematics is defined as work in topics from arithmetic, beginning and intermediate algebra, plane geometry, and trigonometry. Trigonometry is considered remedial if taught as a separate course or taught in combination with more elementary subjects. A pre-calculus course, with intermediate algebra as a prerequisite, containing topics from advanced algebra, elementary functions (logarithmic, exponential, and trigonometric), and analytic geometry, is not considered remedial. (Effective Fall 1984). (2) Remedial work in English is defined as work primarily focused on topics in spelling, punctuation and usage, and in the basic structures of sentences, paragraphs, and short essays. Policy regarding credit or English as a Second Language will be determined by individual Divisions.(Effective Fall 1984) (Am 23 May 96)"
Retroactive Action A term used for an action (grade changes, withdrawal, drop, add, unit change, etc.) that occurs after a term ends. See also, Retroactive Actions.
SAT Scholastic Aptitude Test. Taken by students in High School.
SISWeb "SISWEB is the student information system that gives registered students, prospective undergraduates, and prospective graduate's access to application status, class schedules, viewing and printing of class schedules, updating address information and the ability to view financial aid status and much more" (UC Davis IET).
Subject A This is an old term for the Entry Level Writing Requirement (ELWR) that is still used.
Term in Residence "Residence in any regular term is validated by a program of courses or other exercises approved by the Faculty of a student's college or school. For undergraduates this shall be at least six units of resident courses of instruction. Graduate students validate residence with programs of instruction or research approved by the appropriate Graduate Council" (UC System-wide Academic Senate).
TOEFL Test of English as a Foreign Language.
Qualitative Standing At the end of each term, a qualitative academic standing calculation is done. This is calculated based on both term GPA and overall GPA - both of which can have a bearing on a student's academic standing. For more information see the requirements in the student's individual college.
Quantitative Standing Minimum Progress. At the end of each term, a Minimum Progress Average (MPA) calculation and a Degree Progress Average (DPA) calculation are done in Banner and notated at the end of the term on the internal transcript. These notations appear just below the course schedule for that term and are calculated after grades are finalized for that term. These notations do not appear on official transcripts.
Withdrawal This refers to when a student withdraws from the university. Cancellation is a term used for when a student withdraws from a term before instruction starts.