Notary Services

The Office of the University Registrar provides free notary services to UC Davis students and alumni for official documents produced or distributed by the Office of the University Registrar. A notarization provided by the Office of the University Registrar confirms that the document is an official document issued by the Office of the University Registrar. The notarization has no effect on the contents of the document. Notarized documents are mailed to you or anywhere you direct. If you are designating a person to pick-up the notarized document(s) on your behalf, please provide a signed release authorizing the issuance of the document to the designated person along with a copy of your photo ID. The designee needs to provide a valid photo ID for identification purposes. There is no in-person notarization nor rush notarization service.

    Documents Available for Notarization

    • Official Transcripts. Requires an original document to be generated for notarization. Photocopies or reproductions of previously requested transcripts are not accepted. For information on how to order a transcript, see Official Transcripts.
    • Education Verifications. Requires an original document to be generated for notarization. Photocopies or reproductions of previously requested education verifications are not accepted. For information on how to submit an education verification request, see Education Verifications.
    • Completion of Undergraduate Degree Requirements Verification. Requires an original document to be generated for notarization. Photocopies or reproductions of previously requested documents are not accepted. For information on how to submit a request for a completion of undergraduate degree requirements verification, see Education Verifications.
    • Diplomas. Notary requests for diplomas require a quality copy of your diploma be submitted for notarization. The copy is then authenticated and notarized by the Office of the University Registrar. Notarization of an original diploma is not recommended, because the notarization process may damage the original diploma. However, a duplicate diploma may be requested should you wish to have a reissued diploma notarized. For information on how to submit a request for a reprinting of your diploma, see Diplomas.

    Requesting a Notarized Document

    Submit a completed Request for Notarization form to the Office of the University Registrar with your request for an official original document, should one be required; see the above list. The notarization process requires five to ten business days for processing in addition to the initial processing time necessary for the production of the document. Refer to the tables below regarding Document Availability, Notary Processing Timelines, and Processing Options & Fees.

    Note: Notary requests involving diplomas may not be issued if a student accounting hold has been placed on your academic record. 

    Document Availability

    Student Category Services Available Services Available Three to Four Weeks After Term Services Available Two Months After Term Services Available Four Months After Term
    Currently Enrolled Enrollment Verification; Official Transcript Enrollment Verification with GPA; Official Transcript with current term grades Not Applicable Not Applicable
    Not Currently Enrolled Enrollment Verification (previous terms enrolled); Official Transcript Not Applicable Not Applicable Not Applicable
    Currently Enrolled and Filed to Graduate Enrollment Verification; Official Transcript Official Transcript with current term grades; Completion of Undergraduate Degree Requirements Verification Degree Verification; Official Transcript with Degree Posting Diploma
    Not Currently Enrolled but Filed to Graduate Enrollment Verification (previous terms enrolled); Official Transcript; Completion of Undergraduate Degree Requirements Verification Not Applicable Degree Verification; Official Transcript with Degree Posting Diploma
    Degree Awarded (posted) Degree Verification; Official Transcript with Degree Posting Not Applicable Not Applicable Diploma

    Notary Processing Timeline

    Verification Service Document Processing Time Notary Processing Time Total Processing Time (Official Document + Notary) Document Processing Fee*
    Official Transcript 3 to 5 business days 5 to 10 business days 8 to 15 business days See Official Academic Transcript.
    Education Verification 3 to 5 business days 5 to 10 business days 8 to 15 business days See Education Verifications.
    Completion of Undergraduate Degree Requirements Verification
    (must be filed to graduate)
    Enrolled: 3 to 4 weeks after last term of enrollment.
    Not Enrolled: 1 to 2 weeks
    5 to 10 business days Currently Enrolled: 4 to 6 weeks after end of current term.
    Not enrolled: 2 to 4 weeks
    See Education Verifications.
    Original Diploma 4 months after date of graduation. See Diploma webpage for availability. 5 to 10 business days Varies; Dependent upon availability date of diploma (see Diploma webpage) No Charge
    Duplicate/Replacement Diploma 4 to 6 weeks 5 to 10 business days 5 to 8 weeks See Duplicate/Replacement Diploma.

    Processing Options & Fees

    Document Processing Fee. See Document Fee. Fee applies to the processing of official documents only–No fee is charged for notary processing. Rush processing of an official document is not available for notary requests.

    Delivery. Pick-Up or Standard First-Class Mail. Delivery time estimated by United States Postal Service (USPS) as two-three days for domestic mail and no estimated delivery window available for first-class international mail.

    Apostille & Certification Services

    Foreign agencies may request an Apostille or Certification of a notarized document. The California Secretary of State provides Apostille and Certification services for notarized documents issued in the State of California. For more information regarding Apostille or Certification services, see the California Secretary of State Authentications or contact the California Secretary of State Office at 916-653–3595.