Notary Services

The Office of the University Registrar provides free notary services to UC Davis students and alumni for official documents produced or distributed by the Office of the University Registrar. A notarization provided by the Office of the University Registrar confirms that the document is an official document issued by the Office of the University Registrar. The notarization has no effect on the contents of the document. Notarized documents are mailed to you or anywhere you direct. If you are designating a person to pick-up the notarized document(s) on your behalf, please provide a signed release authorizing the issuance of the document to the designated person along with a copy of your photo ID. The designee needs to provide a valid photo ID for identification purposes. There is no in-person notarization nor rush notarization service.

Documents Available for Notarization

Official Transcripts

Requires an original document to be generated for notarization. Photocopies or reproductions of previously requested transcripts are not accepted. For information on how to order a transcript, see Official Transcripts.

Verifications

Requires an original document to be generated for notarization. Photocopies or reproductions of previously requested verifications are not accepted. For information on how to submit an verification request, see Verifications.

Completion of Undergraduate Degree Requirements Verification

Requires an original document to be generated for notarization. Photocopies or reproductions of previously requested documents are not accepted. For information on how to submit a request for a completion of undergraduate degree requirements verification, see Verifications.

Diplomas

Notary requests for diplomas require a quality copy of your diploma be submitted for notarization. The copy is then authenticated and notarized by the Office of the University Registrar. Notarization of an original diploma is not recommended, because the notarization process may damage the original diploma.

Requesting a Notarized Document

Submit a completed Request for Notarization form to the Office of the University Registrar with your request for an official original document, should one be required; see the above list. The notarization process requires five to ten business days for processing in addition to the initial processing time necessary for the production of the document. Refer to the tables below regarding Document Availability, Notary Processing Timelines, and Processing Options & Fees.

Note: Notary requests involving diplomas may not be issued if a student accounting hold has been placed on your academic record. 

Document Availability

Student CategoryServices AvailableServices Available Three to Four Weeks After TermServices Available Two Months After TermServices Available Four Months After Term
Currently EnrolledVerification; Official TranscriptVerification with GPA; Official Transcript with current term gradesNot ApplicableNot Applicable
Not Currently EnrolledVerification (previous terms enrolled); Official TranscriptNot ApplicableNot ApplicableNot Applicable
Currently Enrolled and Applied to GraduateVerification; Official TranscriptOfficial Transcript with current term grades; Completion of Undergraduate Degree Requirements VerificationDegree Verification; Official Transcript with Degree PostingDiploma
Not Currently Enrolled but Filed to GraduateVerification (previous terms enrolled); Official Transcript; Completion of Undergraduate Degree Requirements VerificationNot ApplicableDegree Verification; Official Transcript with Degree PostingDiploma
Degree Awarded (posted)Degree Verification; Official Transcript with Degree PostingNot ApplicableNot ApplicableDiploma

Notary Processing Timeline

Verification ServiceDocument Processing TimeNotary Processing TimeTotal Processing Time (Official Document + Notary)Document Processing Fee*
Official Transcript3 to 5 business days5 to 10 business days8 to 15 business daysSee Official Transcript.
Verification3 to 5 business days5 to 10 business days8 to 15 business daysSee Verifications.
Completion of Undergraduate Degree Requirements Verification
(must have applied to graduate)
Enrolled: 3 to 4 weeks after last term of enrollment.
Not Enrolled: 1 to 2 weeks
5 to 10 business daysCurrently Enrolled: 4 to 6 weeks after end of current term.
Not enrolled: 2 to 4 weeks
See Verifications.
Original Diploma4 months after date of graduation. See Diploma webpage for availability.5 to 10 business daysVaries; Dependent upon availability date of diploma (see Diploma webpage)No Charge
Replacement/Re-Issued Diploma4 to 6 weeks5 to 10 business days5 to 8 weeksSee Replacement/Re-Issued Diploma.

Processing Options & Fees

Document Processing Fee

See Document Fee. Fee applies to the processing of official documents only–No fee is charged for notary processing. Rush processing of an official document is not available for notary requests.

Delivery

Pick-Up or Standard First-Class Mail. Delivery time estimated by United States Postal Service (USPS) as two-three days for domestic mail and no estimated delivery window available for first-class international mail.

Apostille & Certification Services

Foreign agencies may request an Apostille or Certification of a notarized document. The California Secretary of State provides Apostille and Certification services for notarized documents issued in the State of California. For more information regarding Apostille or Certification services, see the California Secretary of State Authentications or contact the California Secretary of State Office at 916-653–6814.