Campus Use of Student Lived (Preferred) Name

In public or semi-public systems where names are visible to other students, instructors, faculty, campus officials, and the general public, preferred name may only be displayed. Specific examples are the Student AggieCard, Canvas, and the UC Davis University Library. In systems such as these, it is important to only display the preferred name. The display might take one of these formats:

PreferredName LegalLastName = Bill Smith

LegalLastName, PreferredName = Smith, Bill

In confidential administrative systems (non-public) used by staff, instructors, faculty and campus officials, preferred name may be displayed with the full legal name. Banner Student Forms and Class Rosters, Student Information System (SIS) Web Form Class Rosters and Final Grading Rosters are good example of these types of administrative systems and they require CAS authentication and authorization for user access. The display in these systems might take one of these formats:

LegalLastName, LegalFirstName LegalMiddleName (PreferredName) = Smith, William James (Bill)

LegalFirstName LegalMiddleName (PreferredName) LegalLastName = William James (Bill) Smith

Campus departments are encouraged to utilize preferred name in their business practices, and campus technologists who need data access to preferred name can obtain assistance through