Office of the University Registrar (OUR)

Degrees are conferred at the end of each quarter and posted to students' records eight-twelve weeks following the end of the term for which you applied for graduation.

Diplomas are mailed for those students covered by the Document Fee approximately four months after the end of the term for which the student applied for graduation. Diplomas held for Student Accounting holds (ZF, ZU, ZD, and ZA holds) are printed and mailed once the hold is cleared.

If a diploma address is not provided at least one month prior to the corresponding diploma distribution listed below, the diploma will not be ordered until one is provided. Diplomas are ordered at the end of every month.

Should a student need proof of their degree prior to the diploma being available, see Education Verifications.

Undergraduate Diplomas

Undergraduate students are required to specify an address for diploma distribution when completing the Online Graduation Application.

Changes to this mailing address may be requested using the Diploma Mailing Address Change Form and must be received by the Office of the University Registrar at least one month prior to the corresponding diploma distribution listed below.

Minors are shown on the diploma, but are not added to the student's record until the student has been approved for graduation by the dean's office approximately one to one and a half months after their graduation date. Concentrations, emphases, supplementary fields, focus areas, tracks, plans, options, and specializations within majors are not shown on the diploma, but are shown on the transcript.

Please include an international phone number when providing an international mailing address.

Diplomas mailed internationally are sent using the United States Postal Service (USPS) First Class Mail, which does not provide a tracking number to monitor the status of the delivery.

If you wish to utilize tracking, we have partnered with UEMS – eShipGlobal. If you already have an account with UEMS – eShipGlobal, you can use the same account to order express mailing for your diploma using either FedEx, DHL or UPS. There is an additional shipping cost and using UEMS – eShipGlobal is entirely optional. Go to UEMS - eShipGlobal at https://study.eshipglobal.com/default.asp and sign up for an account or log into your previously established account; you need your UC Davis student ID number, mailing address, email address, phone number, and credit card information. Select the Office of the University Registrar option. This option will add additional processing time up to a few weeks.

Should you choose to use UEMS – eShipGlobal, they send you a notification email and tracking number to track the progress of your shipment. They also notify us on your behalf that you are using the service and assist you with any questions regarding the shipping and tracking of your diploma.

If you choose to use USPS First Class Mail, instead of mailing internationally, we recommend that the diploma be shipped to a friend or relative in the United States. When supplying the address, add the friend or relative's name and the abbreviation "c/o" (care of) in the address so the Postal Service is clear on the name and address for delivery. For example, "YOUR NAME c/o Jamie Doe, 123 Smith Street, Davis, CA 95616." Specify numbers in addresses such as post office boxes, apartment or condominium numbers, and mobile home spaces; e.g., "Box," "Apartment," "Unit," or "Space". Do not add # in the address.

Graduate Diplomas

Graduate diplomas are mailed by the diploma distribution dates listed below. Graduate students must submit the address for their diploma to be mailed by submitting the Diploma Mailing Form to the Office of the University Registrar. Diplomas for graduate students are not mailed until the Office of the University Registrar receives a diploma mailing address.

If mailing is previously requested, updates to the diploma mailing address may be requested using the Diploma Mailing Form and must be received by the Office of the University Registrar at least one months prior to the corresponding diploma distribution listed below.

Please include an international phone number when providing an international mailing address.

Diplomas mailed internationally are sent using the United States Postal Service (USPS) First Class Mail, which does not provide a tracking number to monitor the status of the delivery.

If you wish to utilize tracking, we have partnered with UEMS – eShipGlobal. If you already have an account with UEMS – eShipGlobal, you can use the same account to order express mailing for you diploma using either FedEx, DHL or UPS. There is an additional shipping cost and using UEMS – eShipGlobal is entirely optional. Go to UEMS - eShipGlobal at https://study.eshipglobal.com/default.asp and sign up for an account or log into your previously established account; you need your UC Davis student ID number, mailing address, email address, phone number, and credit card information. Please select the Office of the University Registrar option. This option will add additional processing time up to a few weeks.

If you choose to use USPS First Class Mail, instead of mailing internationally, we recommend that the diploma be shipped to a friend or relative in the United States. When supplying the address, add the friend or relative's name and the abbreviation "c/o" (care of) in the address so that the Postal Service is clear on the name and address for delivery. For example, "YOUR NAME c/o Jamie Doe, 123 Smith Street, Davis, CA 95616." Specify numbers in addresses such as post office boxes, apartment or condominium numbers, and mobile home spaces; e.g., "Box," "Apartment," "Unit," or "Space". Do not add # in the address.

Professional Diplomas

Professional program diplomas are available for pick up at the School of Medicine Registrar's Office, School of Law Registrar's Office, and the School of Veterinary Medicine. Graduate School of Management student diplomas are available at the Office of the University Registrar unless a Diploma Mailing Form is submitted.

Professional program students may request their diploma to be mailed by submitting the Diploma Mailing Form to the Office of the University Registrar. Note that professional students are not covered by the Document Fee and therefore need to pay for diplomas mailing.

If mailing is requested, updates to the diploma mailing address may be submitted using the Diploma Mailing Form and must be received by the Office of the University Registrar at least one month prior to their diploma distribution date listed below.

Diploma Mailing Fees

Degree | Mailed First Class Mail Within the U.S. | Mailed First Class Mail outside the U.S. | UMES - eShipGlobal

Undergraduate | $0 | $0 | Additional charges apply

Graduate* | $0 | $0 | Additional charges apply; check Document Fee regarding applicable Graduate diplomas.

Professional (MBA) | $5.50 | $14.00 | Additional charges apply

Professional (Law, Medicine, Veterinary Medicine) | $9 | $14.50 | Contact the School of Law for more information about international mailing options.

Approximate Diploma Distribution

Graduation Term | Approximate Diploma Distribution

Summer | November

Fall Semester | March

Fall Quarter | March

Winter Quarter | June

Spring Semester–School of Law | Late July

Spring Quarter–School of Medicine | Late July

Spring Semester–School of Veterinary Medicine | Late July

Spring Quarter–School of Business Administration | Early September

Spring Quarter | September

Multiple Diplomas

If a student is degree awarded as a multiple major within different colleges (e.g., AB English under the College of Letters & Science and BS Biological Sciences under the College of Biological Sciences), they receive a separate diploma for the degree(s) earned under each college.

How Names Appear On Diplomas

Diplomas are printed with the student's legal name as it appears on their academic record. To modify a student's name on an academic record, please submit a Name Change form along with legal supporting documentation of the change such as a photocopy of your current driver's license, passport, or marriage license. For a name change to be reflected on the diploma, the name change request must be submitted to the Office of the University Registrar at least one month prior to the diploma distribution, listed above.

To request for special characters to appear on the student's name and reflected on the diploma, the student must inform the Office of the University Registrar by submitting a paper petition for name change form to specify the needed special characters. The request for special characters must be submitted to the Office of the University Registrar at least one month prior to the diploma distribution, listed above. Special character options are limited to what can be found on a Windows character map and we may not be able to accommodate all characters.

Diploma Holds

An existing student accounting hold placed on a student's academic record may delay or prevent the issuance of a diploma. An accounting hold is not removed from the student's record until the circumstances involving the hold are resolved. If a student is unsure if an accounting hold has been placed on their record or needs assistance regarding the circumstances or resolution of an existing accounting hold, please contact Student Accounting.

Incorrect or Bent/Damaged Diplomas

If there are possible error(s) on a diploma, contact the Office of the University Registrar. If a confirmed error exists, the original diploma must be return to the Office of the University Registrar prior to a corrected diploma being issued.

If a diploma was bent and/or damaged in shipping, the original diploma must be returned to the Office of the University Registrar along a completed Duplicate Diploma Application, prior to a corrected diploma being issued.

Duplicate/Replacement Diplomas

Students may request a duplicate diploma for the following reasons:

Original diploma has been lost or destroyed.
Student's name has been changed. (Original diploma must be returned if still in possession of it, along with supporting documentation for the change. Payment is required for all diploma reprintings that are because of name changes.)

A duplicate diploma may be ordered from the Office of the University Registrar by submitting the Duplicate Diploma Application. If a student previously had a Student Accounting hold on their account, has had it removed and still has not received the diploma, please contact the Office of the University Registrar before ordering a duplicate diploma to verify if the diploma the diploma was shipped.

Diplomas are ordered in bulk on the last business day of every month. All diploma reorders received before the last business day of the month arrive around the middle to later half of the next month. For example, a diploma order that is received April 4th is ordered on April 30 and should be shipped around the middle of May. If you wish to have a tracking number, you can sign up with UEMS - eShipGlobal and have them ship the diploma to you with one. Use of UEMS - eShipGlobal is an additional fee and is entirely optional. If you intend to use UEMS - eShipGlobal when reordering your duplicate diploma, please denote this within the 'address' section on your form.

The Office of the University Registrar does not order the following certificates:

FNP/PA (Family Nurse and Physician Assistant) certificates. Contact the School of Nursing.
Teaching credential certificates. UC Davis cannot provide you with a copy of your teaching credentialing and you need to contact the California Commission on Teacher Credentialing (CTC) to obtain one. See the School of Education's How To Print Your Teaching Credential page for clear directions on how to obtain this copy. If you need additional guidance, contact the School of Education's Credential Analyst by email at eduadvising@ucdavis.edu
UC Davis-Fresno State Joint Doctoral Program in Leadership. Contact Tiffany Jennings at Fresno State.

IMPORTANT: Only one replacement diploma is allowed. Second copies of diplomas are no longer permitted.

Re-issued diplomas contain current signatures and a notation located at the bottom center of the diploma stating the diploma is "re-issued."

If it has been more than one year since your original diploma was mailed, but not received, payment is required for a reprinting of your diploma.

Payment by check, money order or credit/debit card (except American Express) is accepted. Make check or money order payable to UC Regents, include your student ID number. Allow six-eight weeks for processing. The re-printed diploma is mailed to the address indicated on the Duplicate Diploma Application.

Payment for Duplicate Diploma Application requests are not accepted via email, phone, or fax and are not processed.

Complete the Duplicate Diploma Application and return it with payment to the Cashier's Office, in 1200 Dutton Hall, or by mail to:

Cashier's Office
University of California Davis
PO Box 989062
West Sacramento, CA 95798-9062

Duplicate/Replacement Diploma Processing Fees

Degree | Mailed Within the U.S. | Mailed outside the U.S.

Undergraduate | $27.50 | $36.00

Graduate* | $27.50 | $36.00 | Check Document Fee regarding applicable Graduate diplomas.

Professional | $44 | $49.50