Verifications
Verifications
For Employers & 3rd Party Requestors
UC Davis has authorized the National Student Clearinghouse (NSC) to act as its agent for purposes of verifications. This service is available only to students who are not All Records Confidential. The student’s name when enrolled and date of birth are required for identification purposes. For information, instructions, & fees, contact the National Student Clearinghouse.
For Students
Self-service certificates are available starting the third week of instruction each term using the National Student Clearinghouse, MyHub student portal. Verifications and certificates provide information regarding enrollment status, including the student's name, start and end dates of the selected term, and expected graduation date.
MyHub Services
- Print enrollment certificates on demand
- View your enrollment history
- View enrollment certificates performed on your behalf
Verifications and certificates are not official transcripts and do not contain a complete list of courses, grades, and GPA for each term. If you require this information, see Official Transcript.
A student must be enrolled in courses for a given term to receive a verification for that term.
For additional inquiries beyond MyHub certificates, email registrar@ucdavis.edu.
Degree Verifications
Degrees are posted to student records approximately eight to twelve weeks after the end of the term in which they are graduating.
If the student has not been degree awarded and needs proof of the completion, see Completion of Undergraduate Degree Requirements.
All verification requests can be submitted by emailing registrar@ucdavis.edu. Allow for up to three business days for processing.
Transfer Reports
Official transcripts contain the information needed for the Common Application, Coalition for College/SCOIR, or any other student transfer report. As of June 1, 2023, the Office of the University Registrar no longer completes the College Report for the Common Application or any other transfer report. The UC Davis official transcript contains the information requested. A Transfer Letter (PDF) confirms the change. Students may send this letter to the institution(s) of their choice. The Dean's Certification Requests* are no longer being provided by the colleges.
For student conduct or disciplinary verifications, contact the Office of Student Support and Judicial Affairs (OSSJA).
* Effective Feb 10, 2025.
Verification Service Fees
Verification Fees
- MyHub Self-Service; Online certificates: $0
- Delivery method; Email or standard first-class mail sent within three business days after receipt of verification request.
- Cost per letter; student is covered by the Document Fee: $0
- Cost per letter; student is NOT covered by the Document Fee: $15
Verifications mailed directly to one of the following agencies do not require payment regardless of the student's Document Fee status: Housing & Urban Development, social security agencies, county agencies (re: income and expense), verification of family member enrollment for financial aid, subsidized or low-income housing, City of Davis or Parks & Recreation Day Care, loan deferment, Greater Avenues for Independence Network Social Services (GAIN) program, or scholarship letters to obtain money already awarded to you.
Completion of Undergraduate Degree Requirements
Form
Completion of Undergraduate Degree Requirements Verifications provides information regarding the completion of degree requirements prior to the official posting of that degree to a student's academic record. This verification may be requested by undergraduate students only who have filed to graduate and whose final grades are available for the student's last term of enrollment. Graduate and professional school students should consult their college or professional school for more information regarding a similar service. Completion of Undergraduate Degree Requirements Verifications is frequently requested for purposes of employment, promotion, and military commission; as well as admission to other programs, institutions or universities.
Verifications cannot be approved/processed until the student's final grades are in and all their courses needed for graduation are completed. For example, if a student is graduating and taking required courses towards their degree during their last term of enrollment, graduation cannot be approved by the student's dean's office until final grades are reported; usually about two weeks after the last day of finals. If the student's course work is not completed, the Office of the University Registrar is unable to expedite or rush verification letters. The Office of the University Registrar promptly processes letters after all final grades are reported and the dean's offices approve each student's graduation.
Completed letters are processed within three to eight weeks after the last term of enrollment.
