Education Verifications

Education verifications are official documents from the UC Davis Office of the University Registrar. Verifications are printed on letterhead and includes the Office of the University Registrar's legal seal and the University Registrar's signature. Education verifications provide information regarding enrollment status including the student's name, identification number, start and end dates of the selected quarter, full time or part-time enrollment status, and expected graduation date. The verification may contain other specific information such as GPA, enrollment history, or units for the term.

Education verifications are unique to the quarter for which they are requested. Education verifications are not transcripts and do not contain a complete list of courses, grades and GPA for each term. If require this information, see Official Academic Transcript.

Enrollment Verification

Enrollment verifications are frequently used to verify enrollment status for eligibility for financial aid and/or services such as health insurance, car insurance, county agencies, subsidized child care, loan deferments and scholarships. A student must be enrolled in classes for a given term in order for Office of the University Registrar to provide an enrollment verification for that term. If fees have not yet been paid for the term, the following notation will appear: "This student is not considered a registered student for the term listed above. The student has enrolled in courses but has not paid fees for the term."

Scholarship Verification

Scholarship verifications provide payment and remittance information for the scholarship donor.

Class Registration Verification

Class registration verifications display the registered courses (subject, course, CRN, and course title) for the term.

Tuition and Fee Verification

Tuition and fee verifications display the combined amount of tuition, fees, and health insurance (SHIP) assessed for the term.

GPA Verification

GPA verifications are often used for scholarships and good student discounts. The Office of the University Registrar provides verification, including UC GPA, once grades are official for the quarter, approximately two-four weeks after the end of the term.

Degree Verification

If a student has been approved by their college for graduation and a degree has been posted to their record (approximately eight–twelve weeks after the end of the term in which you graduate), the student can order a degree verification. Degree verifications display the degree completed without GPA, course titles or grades.

Many campus offices are involved in facilitating the degree awarding process, taking several months after the last day of the term to process in full, and therefore the Office of the University Registrar is unable to expedite or rush degree verification letters before all students graduating that term are officially degree awarded. The Office of the University Registrar promptly processes letters after all campus offices have worked together to degree awarded students.

If the student has not been awarded a degree and needs proof of the completion of their degree work, see Completion of Undergraduate Degree Requirements Verification, below.

Order an Education Verification

To order an education verification, complete the Education Verification Request Form and submit the form to the Office of the University Registrar. If a student orders a verification that does not require payment,  they may submit the form in person, by mail, email, fax, or through Contact an Expert. If a student orders a verification that requires payment, they may submit the form either in person in or by mail. We do not accept payment information by fax, phone or email.

Verifications mailed directly to one of the following agencies do not require payment regardless of the student's Document Fee status: Housing and Urban Development, social security agencies, county agencies (re: income and expense), verification of family member enrollment for financial aid, subsidized or low-income housing, City of Davis or Parks and Recreation Day Care, loan deferment, Greater Avenues for Independence Network Social Services (GAIN) program, or scholarship letters to obtain money already awarded to you.

Completion of Undergraduate Degree Requirements Verification

Completion of Undergraduate Degree Requirements Verifications provide information regarding the completion of degree requirements prior to the official posting of that degree to a student's academic record. This verification may be requested by undergraduate students only who have filed to graduate and whose final grades are available for the student's last term of enrollment. Graduate and professional school students should consult their college for more information regarding a similar service. Completion of Undergraduate Degree Requirements Verifications are frequently requested for purposes of employment, promotion, and military commission; as well as admission to other programs, institutions or universities.

Verifications cannot be approved/processed until the student's final grades are in and all their courses needed for graduation are completed. For example, if a student is graduating and taking required courses towards their degree during their last term of enrollment, graduation cannot be approved by the student's dean's office until final grades are reported; usually about two weeks after the last day of finals. If the student's course work is not completed, the Office of the University Registrar is unable to expedite or rush verification letters. The Office of the University Registrar promptly processes letters after all final grades are reported and the dean's offices approve each student's graduation.

Verification Service

Education Verification

  • Delivery method. Order and pick up in person or standard first-class mail sent within one-three business days after receipt of verification request.
  • Cost per letter; student is covered by the Document Fee. $0
  • Cost per letter; student is NOT covered by the Document Fee. $15

Education Verification mailed directly to approved agency; listed above

  • Delivery method. Standard first-class mail; sent within one-three business days after receipt of verification request.
  • Cost per letter; student is covered by the Document Fee. $0
  • Cost per letter; student is NOT covered by the Document Fee. $0

Completion of Undergraduate Degree Requirements Verification

  • Delivery method. Standard first-class mail; sent within three-six weeks after the last term of enrollment.
  • Cost per letter; student is covered by the Document Fee. $0
  • Cost per letter; student is NOT covered by the Document Fee. $15