CLSS

CLSS is the section scheduling system used at UC Davis. CLSS streamlines the process of scheduling new sections, making changes to existing sections, and cancelling sections. Requests and changes entered into CLSS are automatically checked for errors and routed for appropriate approval if needed. Users can track the status of their requests and are also notified when a request has been approved or needs additional information.

Department schedulers use CLSS to enter their department’s class schedule for each quarter.

To request access to CLSS or for any questions, issues, or concerns regarding CLSS, contact [email protected]

Key Terminology

Bridge (Bridging): Refers to the process of syncing or transferring scheduling data between CLSS and Banner.

Heat Map: A visual tool in CLSS that shows classroom or scheduling demand in a given time period. The heat map shows the frequency of sections scheduled at different times of the day/week.

Instance: Represents a specific term for which scheduling is taking place (Fall, Winter, Spring, Summer Session I, Summer Session II, Special Summer Session). Each instance contains all courses and sections scheduled for that term.

Mode: Refers to the current permission level within an instance. There are two modes in CLSS: Design mode and Refine mode. In Design mode, department schedulers can create or modify the schedule without impacting Banner. All changes are held in CLSS until they are validated and bridged to Banner. In Refine mode, department schedulers can make adjustments after submitting their schedule. Changes are validated and sent through workflow when each section is saved.

Phase: Is a period of time during which certain actions can be taken in CLSS. Changes may be restricted or require workflow approval depending on the phase.

Rules: Scheduling policies or system requirements enforced by CLSS during validation.

Scheduling Unit: A unit responsible for scheduling a group of classes. At UC Davis, the scheduling unit has been defined as the subject code.

Section: An individual offering of a course. Courses are scheduled in CLSS by section.

Snapper: The visual interface of CLSS, which allows users to drag and drop sections into time slots on a schedule grid.

Validation: The process by which CLSS checks whether section data complies with the rules defined for UC Davis, highlighting errors that need to be resolved, warnings, and workflow actions.

Workflow: Defines the steps to approve scheduling changes.

CLSS Modes

Design Mode: Is the initial planning phase within CLSS for a specific term (instance). In design mode, department schedulers build the term course schedule based on the previous year’s schedule.

  • Changes made in CLSS are held in CLSS and not updated in Banner
  • Changes are submitted for all the section of the scheduling unit for validation and approval.

Refine Mode: Is used after the initial schedule has been created, validated, and submitted, to make adjustments to sections.

  • Only changes to some fields are allowed depending on the phase

Changes made in CLSS and submitted are immediately sent to workflow or updated in Banner

CLSS Phases

Phases determine what department schedulers can do in CLSS, for example, which fields can be edited, which rules are applied, and what types of changes need approval through workflows. All scheduling units are in the same mode at the same time for any given term. The phases used at UC Davis and the edits/changes that can be done in each are:

Plan

  • Occurs once the term has been rolled and the Maintenance window has opened
  • Department schedulers can create, edit, and delete sections
  • Once the schedule is validated and submitted the unit switches to Refine mode.
  • Any scheduling units that are not validated by the end of the Plan phase are switched to Refine mode by the OUR.

Room Assignment

  • The term is locked to edits during this phase while the Scheduling team assigns GA rooms to sections.

Review

  • Departments schedulers should review their schedules and especially room placement to ensure the assigned classroom fits the needs of the class.
  • Consent of Instructor, Pre-requisite checking and enrollment restrictions and text should also be carefully reviewed before the schedule is published.
  • Departments can create, edit, and delete sections

Publish

  • The term schedule is published for students in Schedule Builder and the Class Search Tool.
  • Departments can create, edit, and delete sections.

Registration

  • Departments can create, edit, and delete sections. Some changes to sections with registration need workflow approval.

Post-Registration

  • Changes to sections are locked
  • Departments can only add/modify instructor information in sections