Wait Lists

General Information

If a class is full and closed, students can place themselves on a wait list using Schedule Builder and wait lists are established on a first-come, first-serve basis. During the academic terms, wait lists begin during Pass 2 registration appointments and end after the last day to add classes, the 12th day of instruction

The units of a wait listed course count towards the maximum units allowed during registration periods. However, the units of a wait listed course do not count when determining eligibility for financial aid. Students must be enrolled in 12 or more units for financial aid to disburse in full.

The wait list process is run several times a day, moving students from the wait list into a course when seats are available, and pauses during the registration freeze. Students are notified via their UC Davis email address when they are moved from the wait list and are enrolled into a class.

Starting with the Schedule Adjustment registration period, some courses have departmentally controlled enrollment, and as a result, students will not be automatically registered from the wait list when seats become available

When a seat becomes available, the student in Position #1 is moved temporarily to position #0 while the system attempts to register the student in the course. If the system encounters one or more registration errors when attempting to add the student an email notification is sent providing the error that the system encountered. The system will attempt to register the Position #2 student on the wait list, and the first student will be placed back into Position #1. Please be aware that the system can only report one registration error in the email notification even if there are multiple registration issues.

All students are responsible for dropping wait listed courses via Schedule Builder and it is their responsibility to drop any courses they are not actually attending. During academic terms (fall, winter, spring), if a student's courses are wait listed and registration fees have not paid by the payment deadlines, the wait listed courses will be dropped during the Drop for Non-Payment process.

Students moved from the wait list into a 10-day drop course after the 10th day of instructionhave a 72-hour grace period to come to the Office of the University Registrar, in 3100 Dutton Hall, to drop the course without a PTD. This grace period is only for students who are added into a 10-day-drop course from the wait list after the 10th day of instruction.

Common Registration Issues

To be successfully added to a course when a space becomes available, students are advised to check their schedule periodically for any potential registration issues, such as enrollment limits, time conflicts, restrictions, and registration holds that will cause a registration error to occur with a wait listed course.

If the system could not add a student to the course due to a registration error, they will continue to remain on the wait list until it ends. All registration errors must be resolved in order for the student to be moved from the wait list into a course when a seat becomes available.

The following registration errors are common registration issues that prevent the system from registering a student into an available seat. This is not a comprehensive list and additional registration errors may exist that are not covered here.

Max Hours Exceeded

The total number of units allowed during each registration period, Pass 1, Pass 2, and Schedule Adjustment for each term. The combined total of wait listed courses and registered courses may not exceed the established limit for each registration period.

Registration Hold

Students with current registration hold(s) are not allowed to register for courses and cannot be added from a wait list. All registration hold(s) must be cleared before the system can add a student to a course from the wait list.

Registration holds can be viewed on Schedule Builder. Contact the department that placed the hold for specific information about the hold and the requirements to have it removed.

Duplicate Course, Section, Equivalent, or Cross-Listed

Students may not enroll in multiple sections of a course, including cross-listed and equivalent courses. The wait list email notification will indicate the course registration number (CRN) of the course that is considered a duplicate. The registered course must be dropped before the system can register the wait listed course.

Time Conflict

On occasion, departments must change the day/time a course is offered. If there is a time conflict, the wait list email notification will indicate the CRN of the course that is in conflict with the wait listed course.. The conflicting course must be dropped before the system can register the wait listed course.

Student Level Restriction

A student level restriction refers to Undergraduate, Second Baccalaureate, Graduate, or professional level students. Most student level restrictions are removed starting with Pass 2 registration. Student level course restrictions are listed in Schedule Builder and the Class Search Tool and may be added at the request of the department offering the course at any time.

College Restriction

A college restriction refers to the college or school under which the course is offered. Most college restrictions are removed starting with Pass 2 registration. College restrictions are listed in Schedule Builder and the Class Search Tool and may be added at the request of the department offering the course at any time.

Major Restriction

A major restriction refers to a student's declared field-of-study. Major restrictions are listed in Schedule Builder and the Class Search Tool and may be added at the request of the department offering the course at any time.

Class Level Restriction

A class level restriction refers to Freshman, Sophomore, Junior, Senior, graduate or doctoral student. Most undergraduate class level restrictions are removed starting with Pass 2 registration. Class level restrictions are listed in Schedule Builder and the Class Search Tool,and may be added at the request of the department offering the course at any time.

Illegal Repeat Errors

Undergraduate students will be prevented from enrolling in courses that are considered an illegal repeat. Students may be eligible to be registered after resolving a pending grade or by obtaining appropriate approval. See the Illegal Repeats web page for information regarding a specific illegal repeat error.

Wait List Ended

During the academic terms, wait lists begin during Pass 2 registration appointments and end after the last day to add classes, the 12th day of instruction. Summer terms and some professional school have different wait list periods. Students who have not been added to a wait listed course before the wait list ends will be dropped and registration error, Dropped-Wait-list Ended, will be displayed in the status box for the class on Schedule Builder.