uAchieve Exception Type Reference Guide

Force Complete   

  • Exception Code. FR
  • Description. Marks a requirement or sub-requirement as satisfied regardless of whether all the audit's rules have been met. 
  • Where to Use. Requirement or Sub-requirement Level 
  • When to Use. Use when a requirement has been fulfilled via approved alternate means that cannot be accurately captured through other exception types.
  • Example Scenarios. Use to: 
    • Force Complete the Catalog Year Check requirement for CoE students when a student is allowed to graduate in a catalog year that is not within the last two years.
    • Force Complete the Major Requirements Certified Complete by Advisor requirement when a student is in a pre 2018 catalog year and the department chooses to do a paper certification instead of using exceptions or changing the students catalog  year.
  • Notes. Use sparingly. This functions similar to a waiver and should be generally considered a last-resort exception.

Edit Requirement

  • Exception Code. RM
  • Description. Modifies the parameters used to evaluate a requirement without fully waiving it.
  • Where to Use. Requirement or Sub-requirement Level.
  • When to Use. Use when requirements rules need adjustment (number of units, course or sub-requirements need or minimum GPA) for an individual student.
  • Example Scenarios. Use to:
    • Change the units required to complete a requirement from 10 units to 8 units.
    • Lower or adjust the minimum GPA required from a 2.000 to a 1.900.
    • Change the number of courses a requirement needed from three to two.
  • Notes. Appropriate when the requirement should still be evaluated, but under modified criteria. This functions similar to an override.

Force Course

  • Exception Code. FC
  • Description. Assigns a specific course to satisfy a specific requirement.
  • Where to Use. Sub requirement Level.
  • When to Use. Use when a course should count toward a requirement though it would not normally apply under the catalog requirements.
  • Example Scenarios. Use if:
    • A student takes an out of state transfer course (TR) that does not have an official equivalency, but the department approves it to be used in place of the courses listed in the catalog.
    • A course is applying to the OL GE, but is preferred to be used towards the WC GE.
  • Notes. Preferred over Force Complete when a course can be identified to meet the requirement.

Add Course

  • Exception Code. RU
  • Description. Adds a course to the list of courses eligible to satisfy a requirement.
  • Where to Use. Course List.
  • When to Use. Use when an additional course should be recognized as meeting the requirement.
  • Example Scenarios. Use if:
    • A student is approved to use a course in restricted electives that is not listed as an option in the catalog.
    • A department introduces a new course and publishes it in the current catalog, but wants to allow a student in an older catalog year to also use the new course towards their degree requirements.
  • Notes. Can be applied before, during or after course enrollment and completion.

Delete Course

  • Exception Code. RD
  • Description. Removes a course from the list of courses that can satisfy a requirement.
  • Where to Use. Course List.
  • When to Use. Use when a course should no longer be recognized as meeting the requirement.
  • Example Scenarios. Use if:
    • A course listed in the student's catalog year should not count towards the requirement.
    • A course is discontinued or not being offered and the department decides to remove it from the course list for a student.
  • Notes. Most commonly used for curriculum maintenance and catalog-rule adjustments, but may not have broad usage for UC Davis.

Swap

  • Exception Code. RS
  • Description. Replaces one course with another in the requirement's course list by combining an Add Course and Delete Course action.
  • Where to Use. Course List.
  • When to Use. Use when one course should be substituted directly for another.
  • Example Scenarios. Use if:
    • A student completed BIS 002A but BIO 002 is listed as required for their catalog year.
    • A student studied abroad and took JPNE 001 and the requirement list JPN 001.
  • Notes. Best option when a direct substitution exists between two courses.

Advanced Exceptions

  • Exception Code. N/A
  • Description. Modifies how the audit itself evaluates requirement beyond standard exception functionality.
  • Where to Use. All areas.
  • When to Use. Use when standard exceptions cannot achieve the desired audit outcome.
  • Example Scenarios. Use when:
    • Trying to prevent in-progress coursework from counting in a requirement.
    • There is a need to adjust complex evaluation logic.
  • Notes. Advanced exceptions require specialized knowledge of encoding. Contact the uAchieve support team if assistance is needed.

Restriction Options

Restrict to this Degree Program—If selected, it will apply this exception to the current degree program only. Occasionally, the same requirement could be used in multiple degree programs. Selecting this prevents the exception from influencing other audits for the student.

Restrict to this Requirement—This is set by default to unchecked for UC Davis. If unchecked, the effect impacts all requirements in the audit.