Adding Instructors & Teaching Assistants (TA)

Add or Update an Instructor or TA in ZSADEPT

  1. Open the section and navigate to the instructor block
  2. Move to the ID field using the Tab key
  3. Key the instructor or TA’s 9-digit ID number. If you do not know the ID, refer to Find/Add Instructor steps below. Add additional instructors on the lines below if needed.
  4. Adjust the percent of responsibility, primary indicator and override indicator if needed
  5. Save the change

 

Percent of responsibility. The percent of responsibility for each instructor always defaults to 100. For courses with more than one instructor, the percent of responsibility for all instructors must add up to 100 to save the section. Instructors and Associate In’s with teaching responsibility must have a percent of responsibility greater than zero. Teaching assistants supporting an instructor must have a percent of responsibility equal to zero.

Primary Indicator. Every course must have one instructor with the primary indicator box checked. For courses with two or more instructors, only one instructor must have the primary indicator designation.

Override Indicator. The override indicator box must be checked in the following conflict situations:

  1. Any course with “The Staff” (ID “989999999”) as the instructor, to avoid a duplicate instructor conflict.
  2. Combined lecture courses (except the first section, e.g., A01) and cross-listed courses to avoid an instructor conflict.

NOTE: To change instructor information, clear this field by pressing Shift+F6 (Delete Record).  Do not use the “delete” key, “backspace” key, or try to key over the existing ID, as you will get an error message.

 

Finding an Instructor's ID

  1. From the Instructor ID field, press F9 or click on the ellipsis button to go to the Faculty/Advisor Query Form (SIAIQRY).
  2. Press Alt+Page Down once and tab to enter the instructor's name in the appropriate fields. This field is case sensitive – the first letter is upper case, all others are lower case.  Use wildcard (%) as needed.
  3. Press F8 or click on “Go” to search for the instructor’s ID.
  4. When you have retrieved the instructor information, either
    • Click on “Select” icon or
    • Double-click on the ID number
  5. To exit the Form without a selection and return to the ZSADEPT form, press Ctrl+Q or click on the “Exit” icon. 

NOTE: The ID number “989999999” corresponds to the generic instructor “The Staff”. Use “The Staff” when the instructor of a section is not yet known. Remember to update and replace with the appropriate ID and instructor once an instructor has been assigned to the course. 

 

Add or Update an Instructor or TA in CLSS

  1. Open the section and open the Instructor section by clicking on the pencil icon
  2. Click on the instructor box and key the instructor or TA’s 9-digit ID number. If you do not know the ID, select the “Other” option from the drop-down menu and use the search box to find the instructor.
  3. Select the Role (Primary or Non-Primary). Remember that every section must have one instructor in the primary role.
  4. Adjust % Responsibility if needed. Make sure the percentages add up to 100 if there are two or more instructors.
  5. Add more rows if needed for additional instructors or TAs
  6. Click Accept