Staff Newsletter - Spring 2016


10th Day of Instruction - April 8th

  • Last day to petition for Part Time status.
  • Last day to petition for the Employee-Student Reduced Fee.
  • Last day to file for PELP.
  • Last day to drop designated 10-day drop courses.

20th Day of Instruction - April 22nd

  • Last day to drop designated 20-day drop courses.

25th Day of Instruction - April 29th

  • Last day to opt for P/NP or S/U grading.
  • Last day to change units of a variable unit course.

Graduate Student Final Fee Payment Deadline - May 19th

Deadline to use PTA's - June 2nd

Deadline to use PTD's - June 2nd

Deadlines for Department Schedulers:

Spring 2016

  • Class and final exam schedule posted online January 25th.

Fall 2016

  • Initial round of department maintenance access concludes on January 15th.
  • Final round of department maintenance access is January 25-29.
  • Instructor block remains open for editing through the last day of instruction.

April 5, 2016

The newsletter contains important dates for the term in addition to information about OUR processes that you may not be aware of but are interested in learning about. If you have a topic that you would like to see covered, please contact us at We would love to hear from you.

For your reference, Newsletters are archived on the Office of the University Registrar's website in the Faculty and Staff section.  Note: Because email programs vary in how they display this email newsletter, you may find the website version allows for easier printing.

Do You Know that The OUR Will Be Recording Transfer Equivalencies For Non-CA Community College Coursework?

OUR in partnership with the Office of Undergraduate Admissions will begin entering faculty-approved transcript equivalencies for non-California Community College (CCC) courses into Banner, the campus student information system. Banner has included CCC articulations for years, but not other college or university equivalencies. After a kickoff meeting, scheduled March 24 with all the campus transfer equivalency coordinators, this additional information will now be found in Banner.

This will be very important for future projects such as for Degree Works and Prerequisite Checking at registration. Currently departments are making these decisions and either keeping them on a spreadsheet or posting them to a departmental website but going forward there will be a campus repository for these decisions. OUR will also be working on an informative website for faculty and staff so stay tuned!!!

Questions? Contact Heather Redmon or Julie DiMuro at

Online CA/WD Form Is Live

After extensive partnerships with various campus partners such as, Student Affairs Office of Technology, Online Advising Student Information Systems (OASIS team), Financial Aid and Scholarships, Student Accounting, and others, The Office of the University Registrar transitioned the paper Cancellation/Withdrawal Form to an online form as of Monday, March 14th. The online form can be accessed from the Office of the University Registrar’s website, MyUCDavis, OASIS, and from Schedule Builder and SISWeb should students attempt to drop all of their classes as a means of removing themselves from the university.

The online form has allowed undergraduate and graduate students the ability to submit and have their cancellation/withdrawal requests automatically processed in Banner. There are a few student populations where the OUR will manually review and key requests such as NCAA athletes.

The launching of the online form is timely as our office manually keyed and processed 3,219 Summer Session One, Summer Session Two, and Special Session CA/WD forms last year.

NG (No Grade) Electronic Notifications

The Online Grade Change Tool includes an Outstanding Grades Report which allows faculty and designated grading authorities from the Department to view all pending NG notations, Incomplete, and Y grades for the classes they teach or oversee.

With the Outstanding Grades Report, we no longer have to rely on the paper NG notifications. To shift into this electronic process, Winter 2016 electronic notifications were sent to faculty and students regarding pending NG grades along with the paper notifications. OUR will continue to send both the
electronic notifications along with the paper notifications in Spring 2016. As of Fall 2016 the paper notifications will be discontinued!

Prequisite Update

The call for course prerequisites to be updated, as part of the University initiative to improve graduation rates, has resulted in 1,114 course updates with 123 still in progress. Keep up the good work! Remember to review your prerequisites using the ICMS Banner Prerequisite Report.

New Staff Changes

As of March 1, 2016, Karisa Asato is no longer working with the Scheduling Team. She now works with David Garrison on Degree Audit & Transfer Equivalency. Also, new to that team is Colin Goulding. Welcome to our new staff!