Staff Newsletter - Summer 2015


Summer Sessions

  • Session I Student Fee Payment Deadline - June 15th
  • Session I Late Fee Payment Deadline - June 29th
  • Session II Student Fee Payment Deadline - July 15th
  • Session II Late Fee Payment Deadline - August 10th

Fall 2015

10th Day of Instruction - October 7th

  • Last day to petition for Part Time status.
  • Last day to petition for the Employee-Student Reduced Fee.
  • Last day to file for PELP.
  • Last day to drop designated 10-day drop courses.

20th Day of Instruction - October 21st

  • Last day to drop designated 20-day drop courses.

25th Day of Instruction - October 28th

  • Last day to opt for P/NP or S/U grading.
  • Last day to change units of a variable unit course.

Graduate Student Final Fee Payment Deadline - November 13th

Deadline to use PTA's - December 4th

Deadline to use PTD's - December 4th

June 5, 2015

The newsletter contains important dates for the term in addition to information about OUR processes that you may not be aware of but are interested in learning about. If you have a topic that you would like to see covered, please contact us at We would love to hear from you.

For your reference, Newsletters are archived on the Office of the University Registrar's website in the Faculty and Staff section.  Note: Because email programs vary in how they display this email newsletter, you may find the website version allows for easier printing.

Do You Know About Summer Session Fees and Refunds?

With summer comes both the per-unit course fee and the summer campus fee, visiting students, and variable length and field courses. For those visiting the campus, the non-refundable application fee and processing and records fee are also part of the cost of attending UCD Summer Sessions. With a 100% or 0% refund policy, it is critical that all students are aware of refund deadline for Session 1 and Session 2. Field course offered in Special Session are non-refundable and there are also other classes that have varying start, end and refund dates. Additionally, the Drop for Non-Payment process is not ran for Special Session so students should carefully consider their registration and enrollment in classes offered during this session. No student should use or expect the drop for non-payment process to remove them from their classes or relinquish them from their financial responsibility and obligations for Summer Sessions. We hope you will encourage your students to review the Summer Sessions webpages in support of a successful summer experience.

Online PELP Form

Beginning Fall 2015, the Planned Education Leave Program (PELP) Application will be solely online. The PELP Application will be available each term, starting with Pass 1 Appointments and closing on the 10th day of instruction. Please visit the Office of the University Registrar website to review additional information about PELP.

Online Readmission Form

Starting on July 1, 2015, the online Readmission Application will go live and the paper form will be retired. Students will continue to access the form through the Office of the University Registrar's website, and the new Readmission deadlines will be:

  •  Fall - August 31
  •  Winter - October 31
  •  Spring - January 3

Students will have the option to pay the readmission fee by credit card or they can print and mail in the application with their payment. The online form is linked to Online Advising Student Information System (OASIS) and they can monitor the status of their form from the Forms & Petitions tab. Additional information and training will be held on June 16, 2015 at 9:00 a.m. in Kleiber Hall, Room 3. An email regarding this training will be distributed to the campus and we invite you to share this information with your colleagues.

Registration Holds for Missing SLRs

As a reminder, all new students, in state-supported programs, are required to submit a Statement of Legal Residence (SLR). In order to ensure compliance of all students, the UC Office of the General Counsel has strongly encouraged that all students who fail to comply with posted deadlines be issued registration holds until the SLR is submitted.

New undergraduate students for the Fall 2015 quarter who failed to meet posted SLR deadlines were issued registration holds. Once students comply with the SLR submission requirement, SLR registration holds are automatically removed pending university system updates.

Changes in Residency Policy

Due to new legislation signed by Governor Jerry Brown on September 27, 2014, AB 2000 is a new bill that expands the definition of AB 540. The expansion of AB 540 still maintains requirements of graduation from a California high school and not holding a non-immigrant visa (e.g. F-1, J-1, etc.).

The new expansion of policy affects the number of years of attendance at a California high school. In the event that a student has attained the equivalent of three years of high school credits in fewer than three years in a high school in California OR the student has not satisfied the required three years of high school credits in California, the student must have:

  • High school transcripts that reflect the attainment of at least 9.75 credits (1 credit is equivalent to one year-long high school course) towards high school graduation from an institution in California.
  • Documents that they have completed a total of at least three years of attendance at California schools during their K-12 enrollment period.

If a student can provide documentation of the above requirements, he/she may be eligible for the AB 540 non-resident tuition exemption. The new expansion of this policy is effective January 1, 2015.

Also, due to an updated interpretation of policy issued by UC President Janet Napolitano on February 2, 2015, participants of the Deferred Action for Childhood Arrivals (DACA) program are now considered eligible to establish state residency. In addition to providing documents  verifying DACA program participation (e.g. I-821D approval notice from USCIS, etc.), students are required to meet all other residency requirements (physical presence, intent, financial independence).

Effective Fall 2014, the revised interpretation of the policy allows “DACA only” students (who are not AB 540 eligible as they did not graduate or attend three years or the equivalent at a California high school) to be considered for state residency and, if qualified, no longer subject to payment of non-resident supplemental tuition.

The University of California is providing a new non-resident supplemental tuition exemption effective July 1, 2015 associated with the new federal law, Section 702 of HR 3230 (Public Law 113-146) The Veterans Access, Choice and Accountability Act – VACAA. This new non-resident supplemental tuition exemption will be available to certain non-resident veterans or their dependents if the students can document that they meet BOTH of the following two requirements.

Students may qualify for this new Non-Resident Supplemental Tuition exemption if they are a non-resident veteran or a non-resident dependent of a veteran and subject to paying UC’s non-resident supplemental tuition and can document that:

  • The student will be receiving education benefits under either Chapter 30 (Montgomery) or Chapter 33 (Post 9/11) GI Bill programs after June 30, 2015 while enrolled at UC AND 
  • The student or their military sponsor separated from service in the active military within 36 months of the date you enroll in UC after June 30, 2015, and are simultaneously in receipt of Chapter 30 or Chapter 33 GI Bill education benefits.

Questions regarding eligibility of this new non-resident supplemental tuition exemption may be directed to the  Veterans Affairs Benefits Coordinator at 530-752-2020 or a Residence Deputy at 530-752-3639.