Planned Educational Leave Program (PELP)

Form Deadline

The deadline is the 10th day of instruction for the term applied for.

Ways to Submit the Form

Online: using your Kerberos ID and passphase, complete the PELP webform.

If you do not have an active UC Davis computing services account, complete the paper form and submit it to the Office of the University Registrar.

The Planned Educational Leave Program (PELP) allows any continuing registered student-undergraduate or graduate-to temporarily suspend academic work at UC Davis. Undergraduates may take one such leave during their academic career at UC Davis and that leave is limited to one quarter in duration. For graduate students the maximum leave is up to one year. Undergraduates apply for PELP through the Office of the University Registrar. Graduate students apply through their departments and professional students apply through their Professional Schools.

New students may not apply for PELP for their first term, before the first day of instruction. Before the first day of instruction, undergraduate students should contact Undergraduate Admissions regarding deferral of their admission term. On the first day of instruction, until the 10th day of instruction deadline, new undergraduate students may apply for PELP. However, starting on the first day of instruction, all students are subject to the Schedule of Refunds.

Graduate students should contact the Office of Graduate Studies to defer their admission term.

Readmission is guaranteed assuming you resume regular academic work on the agreed-upon return date and satisfy any holds on your registration. You are considered a continuing student following your PELP. It is your responsibility to check SISWeb for your registration pass times and register during the appropriate times. If you fail to return on the agreed-upon date, you will be automatically withdrawn from the university.

Applications for PELP may be filed as late as the 10th day of instruction during the quarter for which the student is requesting a leave. However, approved applications submitted after the first day of instruction will entitle you to only a partial refund of fees paid or retraction of unpaid fees, in accordance with the Schedule of Refunds.

A non-refundable application fee* is charged to your account when you enroll in the PELP program. This fee is identical to that paid by a student who withdraws and is required to pay a readmission fee. After filing a PELP Form, students owing student loans must file an exit form with Student Accounting. Graduate students complete the PELP process with the graduate staff person in their department. Only Graduate and Professional students may request extensions to or reductions of leaves. Such requests should be completed through your department for graduate students and your dean for professional students.

*Educational Opportunity Program (EOP) eligible students are not required to pay the application fee. EOP students must notate on their PELP Form that they are EOP eligible. If this is confirmed by the Office of the University Registrar's staff, no fee is assessed.

The effective refund date is the date the PELP is filed with the Office of the University Registrar and it is presumed that no university services will be provided to you after that date.

A notation of the dates of your approved leave will be indicated on your official transcript.

You are not eligible to enroll in concurrent courses through UC Davis Extension, nor can you earn academic credit at UC Davis during the time of your leave. You may earn academic credit at other institutions and transfer that credit to UC Davis subject to rules concerning transfer credit. However, the intent of this program is to suspend academic work, and you are encouraged to carefully evaluate the desirability of continuing any academic work during your PELP.

If you are an International Student, after filing your PELP, go to the Services for International Students and Scholars (SISS) office to complete your process. For more information, contact the SISS office at 530-752-0864.

From Financial Aid: If you participate in the UC Davis Planned Educational Leave Program (PELP), withdraw from school, leave school, or are dismissed from UC Davis for any portion of the academic year, you may be required to repay financial aid. If you accept loans as part of your financial aid, your grace period, which is the six months you are given after you leave school until you must begin repaying your loans, will be reduced by the amount of time you are on leave.

If you have received an institutional loan (e.g., Perkins, USL, Emil Mrak, etc.) while attending UC Davis, please complete a mandatory online exit session. If you have any questions, call Student Accounting at 530-752-5870. Please be sure to update your address(es) so that important information will reach you. Use SISWeb to update your address(es).

Please review your account balance to be sure it is accurate and paid in full. A specific amount due may not be available for four-eight weeks after separation. For account balances, go to SISWeb or Contact an Expert by email.

Davis SHIP coverage for students who submit a PELP Form with the Office of the University Registrar prior to the start of the term will terminate once the new term begins.  More information regarding continued SHIP eligibility or a refund of SHIP fees is available from Davis SHIP, or call Insurance Services at Student Health & Counseling Services 530-752-6055.

Any questions regarding canceling your housing contract should be directed to Student Housing; contact studenthousing@ucdavis.edu or call 530-752-2033.

If you enroll in the PELP program, you are not considered a regular student during the time of your leave and are not eligible to receive normal university services with the following exceptions:

  • Student Employment Services: You may consult Student Employment Services while on leave.
  • Advising and Counseling: You may receive limited advising and counseling services at the Counseling Center to assist you in your transition from the university.
  • Library: You may purchase a library card from Shields Library for $12.50 per quarter. Borrowing privileges and online access are limited.
  • Activities and Recreation Center (ARC): Students who are registered with the university under the Planned Educational Leave Program are eligible to purchase a membership to the ARC. The student must bring a photo ID, documentation of PELP status, and a university issued photo ID card in order to purchase a membership to participate in programs and gain entrance into the facility. All registration forms must be completely signed and filled out. PELP students fall under the “other student” classification and pay fees associated with that membership type.