Planned Educational Leave Program (PELP)
The deadline is the 10th day of instruction for the term applied for.
Ways to Submit the Form
In person. Bring your completed and signed PELP Form to the Office of the University Registrar in 12 Mrak Hall. Office hours are 10:00 a.m.-4:00 p.m. (PST). The Office of the University Registrar is not open on weekends or holidays.
By Fax. 530-752-6906. It is your responsibility to follow up to verify that your PELP Form has been received in the Office of the University Registrar.
By Mail. Mail to Office of the University Registrar, One Shields Avenue, Davis, CA 95616-8692. Allow for additional delivery time when using the U.S. Postal Service as the form must be received by the Office of the University Registrar in 12 Mrak Hall by the deadline. Postmarks are not accepted.
The Planned Educational Leave Program (PELP) allows any continuing registered student-undergraduate or graduate-to temporarily suspend academic work at UC Davis. Undergraduates may take one such leave during their academic career at UC Davis and that leave is limited to one quarter in duration. For graduate students the maximum leave is up to one year. Undergraduates apply for PELP through the Office of the University Registrar. Graduate students apply through their departments and professional students apply through their Professional Schools.
New students may not apply for PELP for their first term. Undergraduate students should contact Undergraduate Admissions regarding deferral of their admission term. Graduate students should contact the Office of Graduate Studies to defer their admission term.
Readmission is guaranteed assuming you resume regular academic work on the agreed-upon return date and satisfy any holds on your registration. You are considered a continuing student following your PELP. It is your responsibility to check SISWeb for your registration pass times and register during the appropriate times. If you fail to return on the agreed-upon date, you will be automatically withdrawn from the university.
Applications for PELP may be filed as late as the 10th day of instruction during the quarter for which the student is requesting a leave. However, approved applications submitted after the first day of instruction will entitle you to only a partial refund of fees paid or retraction of unpaid fees, in accordance with the Schedule of Refunds.
An non-refundable application fee is charged to your account when you enroll in the PELP program. This fee is identical to that paid by a student who withdraws and is required to pay a readmission fee. After filing a PELP Form, students owing student loans must file an exit form with Student Accounting. Graduate students complete the PELP process with the graduate staff person in their department. Only Graduate and Professional students may request extensions to or reductions of leaves. Such requests should be completed through your department for graduate students and your dean for professional students.
The effective refund date is the date the PELP is filed with the Office of the University Registrar and it is presumed that no university services will be provided to you after that date.
A notation of the dates of your approved leave will be indicated on your official transcript.
You are not eligible to enroll in concurrent courses through UC Davis Extension, nor can you earn academic credit at UC Davis during the time of your leave. You may earn academic credit at other institutions and transfer that credit to UC Davis subject to rules concerning transfer credit. However, the intent of this program is to suspend academic work, and you are encouraged to carefully evaluate the desirability of continuing any academic work during your PELP.
If you are an International Student, after filing your PELP, go to the Services for International Students and Scholars (SISS) office to complete your process. For more information, contact the SISS office at 530-752-0864.
Per Financial Aid: : If you participate in the UC Davis Planned Educational Leave Program (PELP), withdraw from school, leave school, or are dismissed from UC Davis for any portion of the academic year, you may be required to repay financial aid. If you accept loans as part of your financial aid, your grace period, which is the six-months you are given after you leave school until you must begin repaying your loans, will be reduced by the amount of time you are on leave.
If you have received an institutional loan (e.g., Perkins, USL, Emil Mrak, etc.) while attending UC Davis, please complete a mandatory online exit session. If you have any questions, call Student Accounting at 530-752-5870. Please be sure to update your address(es) so that important information will reach you. Use SISWeb to update address(es).
Please review your account balance to be sure it is accurate and paid in full. A specific amount due may not be available for 4-8 weeks after separation. For account balances, go to SISWeb or email email@example.com.
UC SHIP coverage for students who submit a PELP Form with the Office of the University Registrar prior to the start of the term will terminate once the new term begins. More information regarding continued SHIP eligibility or a refund of SHIP fees is available on the UC SHIP website, or call Insurance Services at Student Health & Counseling Services 530-752-6055.
If you enroll in the PELP program, you are not considered a regular student during the time of your leave and are not eligible to receive normal university services with the following exceptions:
- Student Employment Services: You may consult Student Employment Services while on leave.
- Advising and Counseling: You may receive limited advising and counseling services at the Counseling Center to assist you in your transition from the university.
- Library: You may purchase a library card from Shields Library for $12.50 per quarter. Borrowing privileges and online access are limited.
- Activities and Recreation Center (ARC): Students who are registered with the university under the Planned Educational Leave Program are eligible to purchase a membership to the ARC. The student must bring a photo ID, documentation of PELP status, and a university issued photo ID card in order to purchase a membership to participate in programs and gain entrance into the facility. All registration forms must be completely signed and filled out. PELP students fall under the “other student” classification and pay fees associated with that membership type.