Late Actions

The information provided below applies to quarter deadlines as published in the Academic Calendar

Note: Deadlines for registration actions differ during Summer Sessions, please refer to the Summer Sessions Academic Calendar for deadlines and refund dates.

Late Course Add Information

Late Add of a Course with a Permission to Add (PTA)

To add a course after the 12th day of instruction, but on or before the last day of instruction, approval of the instructor is required. If permission is granted, a permission to add (PTA) number will be issued to allow registration into the course. A PTA number is valid for only 72 hours after it is issued and will be revoked after the third day. PTA numbers issued within the last three days of instruction must be used by the last day of instruction. 

How to add a class on Schedule Builder using a PTA:

  1. Request approval to add a course from the instructor.
  2. If permission is granted, the instructor or department will issue a PTA number.
  3. If you are on the course’s wait-list, use Schedule Builder to drop your wait-listed course. Note: If you attempt to drop the wait-listed course after the drop deadline, you will not be able to drop the course via Schedule Builder. To drop the course, contact the Office of the University Registrar.
  4. Using Schedule Builder, add the course you have the PTA for to your schedule. Select Actions, then select Register with PTA. Enter the 9-digit PTA number.
  5. Check your schedule to confirm you are enrolled.
  6. A $3.00 fee for the late add will be charged to your account.

Late Add of a Course after the PTA Deadline

To add a course after the PTA deadline, you will need to submit a Retro Active Change Petition.

Late Course Drop Information

Dropping Courses with a Permission to Drop (PTD)

To drop a 10-day-drop course after the 10th day of instruction, or a regular 20-day-drop course after the 20th day of instruction, but on or before the last day of instruction, you will need to go to your dean’s office for approval.

A PTD number is valid for only 72 hours after it is issued by your college representative and will be revoked after the third day. PTD numbers issued within the last three days of instruction must be used by the last day of instruction.  

Note: If you erroneously register for a 10-day drop course or are moved from the wait list into a 10-day drop course after the drop deadline, you have a 72-hour grace period to come to the Office of the University Registrar, in 3100 Dutton Hall, to drop the course. This grace period is only for students who erroneously register or are added from the wait list into a 10-day drop course after the drop deadline.

As of Fall Quarter 2012, the ENWS (“NS” or “Enrolled-No Work Submitted”) is no longer a grading option; therefore, you will receive a failing grade if you do not show up, or do not submit any work, for a class in which you have enrolled or have been added from a wait-list.  You are responsible for your schedule; Check and adjust your schedule accordingly during the designated enrollment and schedule adjustment periods.

Schedule Builder will not allow you to drop your last class. If you are withdrawing from the University, you must file a Cancellation/Withdrawal Form with the Office of the University Registrar.

How to drop a class on Schedule Builder using a PTD number:

Undergraduate Students
  1. Go to your college dean’s office to request permission to drop a course.
  2. If permission is granted, the college dean’s office will issue a PTD number.
  3. Using Schedule Builder, select Actions for the course you have the PTD for, select Drop with PTD. Enter the 9-digit PTD number.
  4. Check your schedule to confirm you are dropped.
  5. A $3.00 fee for the late drop will be charged to your account.
Graduate Students

To drop a course after the deadline 10-day or 20-day drop deadline, approval of a graduate advisor with signature authority and the dean of Graduate Studies is required.

A graduate advisor with signature authority must endorse the Permission to Drop Petition Form.

  1. Submit the form to the Office of Graduate Studies for dean’s approval.
  2. If permission is granted, the Office of Graduate Studies will issue a PTD number.
  3. Using Schedule Builder, select Actions for the course you have the PTD for, select Drop with PTD. Enter the 9-digit PTD number.
  4. Check your schedule to confirm you are dropped.
  5. A $3.00 late schedule adjustment fee will be assessed to your account.
  6. Request approval to add the course of the new section from the instructor.
  7. If permission is granted, the instructor or department will issue the PTA number.

Late Drop of a Course after the PTD deadline

To drop a course after the PTD deadline, you will need to submit a Retroactive Change Petition.

Note: As of Fall Quarter 2012, the ENWS (“NS” or “Enrolled-No Work Submitted”) is no longer a grading option; therefore, you will receive a failing grade if you do not show up, or do not submit any work, for a class in which you have enrolled or have been added from a wait-list. You are responsible for your schedule; Check and adjust your schedule accordingly during the designated enrollment and schedule adjustment periods.

Section Switch After the Add/Drop Deadline

Undergraduate Students

If you are attempting to switch sections of the same course after the add/drop deadline, but on or before the last day of instruction, submit an Undergraduate Course Change form.

  1. Obtain instructor permission/signature for the course you are attempting to switch enrollment.
  2. Submit the completed form to the Office of the University Registrar.
  3. A $3.00 late schedule adjustment fee will be assessed to your account.

Do not attempt to add the desired course with a PTA number after the drop deadline. If you add the course with a PTA number after the drop deadline, you will not be able to drop the old section. Should you add the new section with a PTA number after the drop deadline, contact the Office of the University Registrar to request the drop of the old course section.

Graduate Students

If you are attempting to switch sections of the same course after the add/drop deadline, approval from the instructor is required to add the new section.  To drop the old section of the course, approval from your program graduate advisor with signature authority and the dean of Graduate Studies is required.

  1. Request approval to add the course for the new section  from the instructor.
  2. If permission is granted, the instructor or department will issue a PTA number.
  3. To drop the course of the old section a graduate advisor with signature authority must endorse the Permission to Drop Petition Form.
  4. Submit the petition to drop form to the Office of Graduate Studies for dean’s approval.
  5. If permission is granted, the Office of Graduate Studies will issue a PTD number.
  6. Using Schedule Builder, select Actions for the class you have the PTD for, selet Drop with PTD. Enter the 9-digit PTD number. Then, add the course you have the PTA for to your schedule. Select Actions, the select Register with PTA. Enter the 9-digit PTA number.
  7. Check your schedule to confirm your switched enrollment.
  8. A $3.00 late schedule adjustment fee will be assessed to your account for each transaction.

Variable Unit Change After the 25th day of Instruction

Undergraduate Students

To change the unit value of a course after the 25th day of instruction, but on or before the last day of instruction, obtain an Undergraduate Course Change form.

  1. Obtain instructor signature. 
  2. Submit the completed form to the Office of the University Registrar.
  3. A $3.00 late schedule adjustment fee will be assessed to your account.

Graduate Students

To change the unit value of a course after the 25th day of instruction, but on or before the last day of instruction, approval of a graduate advisor with signature authority and the dean of Graduate Studies is required.

  1. A graduate advisor with signature authority must approve and endorse the Variable Unit Change Petition form.
  2. Take the form to Graduate Studies for the dean’s approval.
  3. Submit the completed form to the Office of the University Registrar.
  4. A $3.00 late schedule adjustment fee will be assessed to your account.

Late Pass/Not Passed or S/U Grading Options After the 25th day of Instruction

Undergraduate Students

To modify the grading option of a course after the 25th day of instruction, but on or before the last day of instruction, you must obtain approval from the dean of your college.

  1. Obtain an Undergraduate Course Change form.
  2. Obtain permission and signature from the dean of your college.
  3. Submit the completed form to the Office of the University Registrar.
  4. A $3.00 late schedule adjustment fee will be assessed to your account.

Graduate Students

To modify the grading option of a course after the 25th day of instruction, but on or before the last day of instruction, approval of a graduate advisor with signature authority and the dean of Graduate Studies is required.

  1. A graduate advisor with signature authority must approve and endorse the Grading Option Change Petition.
  2. Submit the form to Graduate Studies for approval.
  3. Submit the completed form to the Office of the University Registrar.
  4. A $3.00 late schedule adjustment fee will be assessed to your account.

Late Enrollment

Students without existing enrollment by the 12th day of instruction will not be able to register for courses on Schedule Builder. The Schedule Builder registration system shuts down at this time for students not enrolled in any courses for the current term.

Undergraduate Students

To register in courses after the 12th day of instruction without any prior existing enrollment for the current term, submit a General Appeal Petition to the Office of the University Registrar. For inquires, contact the Office of the University Registrar.

Graduate Students

To register in courses after the 12th day of instruction without any prior existing enrollment for the current term, follow the instructions below:

  1. Acquire a memo from your Graduate Program Faculty Adviser approving late registration. The memo should include a PTA number, obtained from your Graduate Program Coordinator, for just one course (including the number of units if it is variable), a reason for why the registration is late and a statement that fees will be paid (either personally or by the department).
  2. Take the memo to Graduate Studies for their approval. If approved, Graduate Studies will authorize the University Registrar's Office to enroll you in the course associated with the PTA. This enrollment will assess fees and reinstate your access to Schedule Builder registration for other schedule adjustments.

Please note that only Graduate Studies has the authority to allow graduate students late registration.

Professional Program Students

To register in courses after the 12th day of instruction without any prior existing enrollment for the current term, contact your program office for assistance:

Retroactive Actions

For information about making adjustments to your schedule after the last day of instruction, see the Retroactive Actions webpage.