Grade Changes

Questions regarding the Grade Change Committee should be directed to a Grade Change Deputy in the Office of the University Registrar.

The Academic Senate Committee on Grade Changes (Grade Change Committee) reviews requests for grade changes. For more information, see the Grade Change Committee Guidelines. Questions regarding the Grade Change Committee should be directed to a Grade Change Deputy in the Office of the University Registrar. Grade change requests should be submitted to the Office of the University Registrar by the instructor—students are not permitted to submit change of grade requests.

Academic Senate Regulations (system-wide and individual campus) mandate that grades are final when filed with the Office of the University Registrar by the instructor. A grade can be changed only if a clerical or procedural error occurred. Except for I, IP, NG, or Y grades, a change of grades may not be made based on reassessment of the quality of a student’s work or the completion of additional work. For more information, see Davis Division Regulations A540¹.

Instructors wishing to request a change of grade due to clerical or procedural error may do so using the Online Grade Change Tool. Students can use Online Advising Student Information System Portal (OASIS) to see any approved or pending grade changes that have been submitted.

Related: Information on Retroactive Change Petitions | Online Grade Change Tool

Grade Grievances

Students wishing to file a grade grievance (or grade dispute) may only do so after they have discussed the matter with the instructor and the department chairperson. If the Committee determines that discrimination or arbitrary treatment was the cause of or motivation behind the assignment of an incorrect grade, it may authorize a change if an appropriate grade can be determined. The student is expected to bear the burden of proving the cause of the incorrect grade.

Students may file alleged discrimination or arbitrary treatment complaints under campus grievance procedures; see UC Davis Policy & Procedure Manual, Section 400-15².

Spring 2020 Retroactive Grade Mode Changes

The Academic Senate is allowing greater flexibilities for retroactive grade mode changes for courses taken Spring 2020. These flexibilities and instructions are limited to courses taken Spring 2020, and they only apply to undergraduate students. See Retroactive Grade Mode Changes for Courses Taken Spring 2020.