Notary Services
The Office of the University Registrar provides free notary services to UC Davis students and alumni for official documents produced or distributed by the Office of the University Registrar. Notarized documents will be mailed to you or anyone you direct. If you are designating a person to pick-up the notarized document(s) on your behalf, please provide a signed release authorizing the issuance of the document to the designated person along with a copy of your photo ID. The designee will also need to provide a valid photo ID for identification purposes.
Documents available for notarization include:
- Official Transcripts: An official transcript will require an original document be generated for notarization. Photocopies or reproductions of previously requested transcripts are not accepted. For information on how to order a transcript, see the Official Transcripts webpage.
- Education Verifications: An original official document is required to be generated for notarization. Photocopies or reproductions of previously requested education verifications are not accepted. See the Education Verifications webpage for information on how to submit an education verification request.
- Completion of Undergraduate Degree Requirements Verification: Requires an original official document be generated for notarization – photocopies or reproductions of previously requested documents are not accepted. For information on how to submit a request for a completion of undergraduate degree requirements verification, see the Education Verifications webpage.
- Diplomas: Notary requests for diplomas require a quality copy of your diploma be submitted for notarization. The copy is then authenticated and notarized by the Office of the University Registrar. Notarization of an original diploma is not permissible, however a duplicate diploma may be requested should you wish to a have a reissued diploma notarized. For information on how to submit a request for a reprinting of your diploma, see the Diploma webpage.
Requesting a Notarized Document
Submit a completed Request for Notarization form to the Office of the University Registrarwith your request for an official original document, should one be required; see above list. The notarization process requires five to ten business days for processing in addition to the initial processing time necessary for production of the document. Refer to the tables below regarding document availablity, notary processing timelines, and processing options and fees.
Note: Notary requests involving transcripts and/or reprinted diplomas may not be issued if a student accounting hold has been placed on your academic record.
Document Availability
| Student Category | Services Available | Services Available Three to Four Weeks After Term | Services Available Two Months After Term | Services Available Four Months After Term |
|---|---|---|---|---|
| Currently Enrolled | Enrollment Verification; Official Transcript | Enrollment Verification with GPA; Official Transcript with current term grades | Not Applicable | Not Applicable |
| Not Currently Enrolled | Enrollment Verification (previous terms enrolled); Official Transcript | Not Applicable | Not Applicable | Not Applicable |
| Currently Enrolled and Filed to Graduate | Enrollment Verification; Official Transcript | Official Transcript with current term grades; Completion of Undergraduate Degee Requirements Verification | Degree Verification; Official Transcript with Degree Posting | Diploma |
| Not Currently Enrolled and Filed to Graduate | Enrollment Verification (previous terms enrolled); Official Transcript; Completion of Undergraduate Degee Requirements Verification | Not Applicable | Degree Verification; Official Transcript with Degree Posting | Diploma |
| Degree Awarded (posted) | Degree Verification; Official Transcript with Degree Posting | Not Applicable | Not Applicable | Diploma |
Notary Processing Timeline
| Verification Service | Document Processing Time | Notary Processing Time | Total Processing Time (Official Document + Notary) | Document Processing Fee* |
|---|---|---|---|---|
| Official Transcript | 3 to 5 business days | 5 to 10 business days | 8 to 15 business days | $15.00 per document |
| Education Verification | 3 to 5 business days | 5 to 10 business days | 8 to 15 business days | $15.00 per document |
| Completion of Undergraduate Degree Requirements Verification (must be filed to graduate) | Enrolled: 3 to 4 weeks after last term of enrollment. Not Enrolled: 1 to 2 weeks | 5 to 10 business days | Currently Enrolled: 4 to 6 weeks after end of current term. Not enrolled: 2 to 4 weeks | $15.00 per document |
| Original Diploma | 4 months after date of graduation. See Diploma webpage for availability. | 5 to 10 business days | Varies; Dependent upon availability date of diploma (see Diploma webpage) | No Charge |
| Duplicate/Replacement Diploma | 4 to 6 weeks | 5 to 10 business days | 5 to 8 weeks | See Duplicate/Replacement Diploma webpage |
Processing Option and Fees
| Document Processing Fee* | $15.00 per document |
|---|---|
| Processing Time** | See Notary Processing Timeline Chart |
| Delivery*** | Pick-Up or Standard First-Class Mail |
*Fee applies to processing of official documents only–No fee is charged for notary processing. Rush processing of an official document is not available for notary requests.
**Processing time of official document may vary - refer to Notary Processing Timeline chart for more information.
***Delivery time estimated by United States Postal Service (USPS) as 2-3 days for domestic mail and no estimate delivery window available for first-class international mail.
Apostille and Certification Services
Foreign agencies may request an Apostille or Certification of a notarized document. The California Secretary of State provides Apostille and Certification services for notarized documents issued in the State of California. For more information regarding Apostille or Certification services, please see the California Secretary of State Authentications website or contact the California Secretary of State Office at 916-653–3595.