Identification | Student Account Access | E-mail Request for an AggieCard
Get an AggieCard | Lost of Your AggieCard | Replace an AggieCard | Found a Lost AggieCard? | Privileges and Locations | Magnetic Stripe | Discounts
Emeriti Faculty/Retiree ID Cards | Visiting Scholar/Volunteer Cards

Identification

Your AggieCard:

• Is the official UC Davis identification card. AggieCard replaces the current UC Davis employee photo ID card
• Identifies you as a UC Davis faculty and staff member at UC Davis and at other UC campuses. Present your AggieCard when visiting campus offices and when requested by university staff

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Schedule a Carding Event for your Department

The AggieCard office will gladly visit your department of 10 or more employees to reissue ID cards. Please email us at employeeid@ucdavis.edu to schedule a re-carding event for your department. Be sure to include the possible dates and times as well as approximate number of employees for your department's event.

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E-mail Request for an AggieCard

Employees who wish to request an AggieCard through e-mail must provide a professional picture through .jpeg. Please email your picture to employeeID@ucdavis.edu. The background should be a blue back drop or a professional background (i.e. not outdoor backgrounds). In your email you should provide your mailing address so that we can send your ID through U.S. Postal Service.

Important: If you choose to email a request for an AggieCard your photo must be available through your departmental website in which your name and picture are both uploaded.

Due to security measures, ID cards will not be released or mailed until we have verified the information on the new employee cards. This ID check applies to all employees without any exceptions.

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Get an AggieCard

Go to the AggieCard Office at 161 Memorial Union; located across the information counter in the MU’s east wing. Office hours are 10 a.m.–4 p.m. (PST), Monday—Friday. If you wish to schedule an appointment between 9–10 a.m. (PST), contact the AggieCard office at (530) 754-7766.

Lost Your AggieCard

If lost or stolen, replace your card immediately (see Replace an AggieCard).

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Replace an AggieCard

Replacement AggieCards are available in the AggieCard office in 161 Memorial Union.

If your AggieCard has been activated to act as your U.S. Bank ATM and PIN-based debit card, notify U.S. Bank immediately at 800-US-BANKS (872-2657) or see the on-campus branch located on the first floor of the Memorial Union.

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Found a Lost AggieCard?

If you find a AggieCard, return it to the AggieCard office in 161 Memorial Union or drop it into any U.S. Postal Service box and it will be delivered postage paid to the Office of the University Registrar.

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Privileges and Locations

The UC Davis AggieCard may be used at the following campus locations:

• Any UC Davis library
• The Silo, and other Aggie Cash locations
• University Cashier; to cash checks

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Discounts

Using Aggie Cash, your AggieCard is honored at many Davis businesses for discounted prices on services and food.

Even without Aggie Cash, show your AggieCard and ask if they give a employee discount.

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Emeriti Faculty/Retiree ID Cards

UC Davis ID cards are extended to staff and emeritus faculty who retired from UC Davis and are receiving monthly benefits from University of California Retirement System (UCRS) or who elected a lump sum cash out.

Eligibility

Only UC Davis retired faculty and staff are eligible to obtain a UC Davis Retiree Identification Card. If you retired from another UC campus you are not eligible for a UC Davis identification card.

How To Obtain Your Retiree Identification Card

After you retire you may obtain a retiree ID card, also called an AggieCard, which will give you access to campus resources such as the library and discounts at campus venues. For U.S. Bank customers, the AggieCard may also be used as a debit card. You may obtain your retiree AggieCard in 161 Memorial Union on the Davis campus. Hours are 10 a.m. to 4 p.m. (PST), Monday—Friday. You must take the following forms of identification:

1. Photo ID
2. Retirement confirmation letter (mailed from UCRS when retirement is confirmed) or direct deposit/SurePay pension statement (downloaded from the At Your Service website).
3. If you have an existing Library Card please provide your Library bar code at the time you request your ID. We will transfer your privileges onto your employee ID; otherwise you will be issued a new library bar code.

The MU is located to the south of North Quad Avenue, between West Quad Avenue and East Quad Avenue. View map. Parking is available in the North Entrance Parking Structure on Howard Way, off Russell Boulevard. For more information, contact the AggieCard Office at (530) 754-7766.

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Visiting Scholar/Volunteer Cards

• Departments should complete the Human Resources form.
• Departments should retain the original and send a copy of the relevant form with the volunteer/scholar to 161 Memorial Union to receive their ID card.

Note: Not all volunteers are eligible for library privileges. Eligibility must be determined by the library.

Reminder: All persons receiving a campus-issued identification card must present a valid form of photo identification to obtain their new ID. This would include a passport or driver’s license.

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Frequently Asked Questions

•  What's the purpose of the program?
•  Why isn't everyone required to get a new ID card?
•  Is there a cost for the first issue or replacement of a card?
•  When will new employees receive their ID?
•  What are the guidelines for providing my own photo?
•  How long will it take for my card to be printed?
•  Are the campus ID cards the same as the ones issued at UCDMC? If I transfer from UCDMC, do I have to get a new card?
•  Do I have to get a new card if I move to another department?
•  What happens if I lose my ID card?
•  What is my Library Bar Code?
•  Do I need to get more than one ID card if I work in more than one department?
•  What do I do with the card if I leave the university?
•  How do employees who work off-site get a photo ID if they're not in the Davis area?
•  Am I required to get the new ID card if I wish to apply for a UCD library card?
•  Where can I get more information on the ID program?
•  What if I cannot come by the AggieCard Office to pick up my AggieCard?
•  As a Retiree, what do I need to obtain an AggieCard?
•  What services are available by using my Retiree ID Card?
•  Do I need my Retiree Identification Card to obtain my parking permit?
•  What do I do if my card is expired?
•  What is Aggie Cash?
•  Can employees place Aggie Cash on ID cards?
•  How do I get an ID that can be used as a key for entering my department’s building?
•  My department would like to start using the AggieCard as keys (prox. cards). How do I make this happen?

What's the purpose of the program?

The issuance of durable, plastic AggieCards is the first step in the campus' effort to install a multi-function card (a.k.a. "One Card") program. Over the next 5-10 years, other services will be made available that require the new employee identification card.

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Why isn't everyone required to get a new ID card?

Many employees do not use any services which require a campus identification card; given this scenario, the implementation committee decided that requiring these employees to obtain one of the new cards would be an unnecessary burden on the employee.

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Is there a cost for the first issue or replacement of a card?

There is no charge to either the individual or their department.

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When will new employees receive their ID?

New employees should visit the AggieCard Office to obtain their Aggie ID Card. The AggieCard Office is located in 161 Memorial Union.

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What are the guidelines for providing my own photo?

If you choose to provide your own photo, it should be a clear, recognizable photo of your face in electronic format (Must be of type: JPG, BMP, TGA, PCX, TIF, or DIB, size 2 mega-pixels or greater). The photo must be appropriate for a professional identification card. Please send your picture to employeeID@ucdavis.edu. Note: You will need to provide your Library bar code in the e-mail requesting your ID. We will transfer your privileges onto your employee ID; otherwise you will be issued a new library code. You will need to surrender your library card at the time you pick up your employee ID.

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How long will it take for my card to be printed?

If you come to 161 Memorial Union to have your picture taken, a card will be printed as you wait (approximately 1 minute to print a card). If you send in a photograph, your card will be available for pickup in 161 Memorial Union on the third business day after receipt of your photo.

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Are the campus ID cards the same as the ones issued at UCDMC? If I transfer from UCDMC, do I have to get a new card?

Due to cost considerations, the campus AggieCards do not contain the high-security features required on UCDMC identification cards. As such, employees that transfer from the campus to UCDMC will need to obtain a new identification card. Employees transferring from UCDMC to the campus do not.

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Do I have to get a new card if I move to another department?

Employees who change departments are not required by the campus to obtain a new identification card. Since the employee's campus department affiliation does appear on the ID card, however, some departments may require a new employee to obtain a new card; check with your supervisor.

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What happens if I lose my ID card?

The employee should report the loss immediately to the AggieCard Office in 161 Memorial Union. A new card will be issued, free of charge.

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What is my Library Bar Code?

If you have a library card, you should see a bar code with a number beginning with "21175". We need this complete number in order to transfer your library privileges to your new employee ID.

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Do I need to get more than one ID card if I work in more than one department?

Since the primary function of the card is to identify you as a UCD employee, you only need one ID card, even if you work in multiple departments. The department name that will appear on your card is pulled from your administrative or primary home department record in the Payroll and Personnel System (PPS).

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What do I do with the card if I leave the university?

Campus policy with respect to ID card surrender at separation has not changed. ID cards should be collected at the point of separation and either destroyed in-house, or sent to the AggieCard Office in 161 Memorial Union for destruction.

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How do employees who work off-site permanently get a photo ID if they're not in the Davis area?

Off-site employees will likely want to take advantage of our picture mail-in program as AggieCard staff will not travel outside the Davis area to take pictures. You can send your request via e-mail. Cards for off-campus locations are sent to a single point-of-contact, who can then check IDs to ensure the proper card gets to the proper person.

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Am I required to get the new ID card if I wish to apply for a UCD library card?

You are not required to get the new ID card in order to get library privileges. However, the new ID card can be coded with a library barcode and other services, so getting the new ID card is the recommended option.

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Where can I get more information on the ID program?

More information on the ID program is available here.

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What if I cannot come by the AggieCard Office to pick up my AggieCard?

You may choose to have someone else come by to the AggieCard Office in 161 Memorial Union to pick up your ID as long as he/she has a valid picture ID and a letter of authorization by the individual on the card. The representative will assume ALL responsibility to check the information on the card before releasing it to the respective individual.

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As a Retiree, what do I need to obtain an AggieCard?

You should bring the following:

• Photo ID
• Retirement confirmation letter (mailed from UCRS when retirement is confirmed) or direct deposit/SurePay pension statement (downloaded from the At Your Service website).
• If you have an existing Library Card please provide your Library bar code at the time you request your ID. We will transfer your privileges onto your employee ID; otherwise you will be issued a new library bar code.

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What services are available by using my Retiree ID Card?

Emeritus faculty and retired staff are eligible to use the library and receive discounts at campus venues. For U.S. Bank customers, the AggieCard may also be used as a debit card.

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Do I need my Retiree Identification Card to obtain my parking permit?

No, as long as you have a photo id and your UCRS retirement confirmation letter or direct deposit/Surepay pension statement (downloaded from the At Your Service website) you should be able to obtain your parking permit.

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What do I do if my card is expired?

Employees who are Visiting Scholars or have Limited Appointments will have expiration dates on their ID cards. If their appointment has been extended they will need to visit the AggieCard Office in 161 Memorial Union to obtain a current ID card. Before we can issue a new card we will take possession of the expired card.

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What is Aggie Cash?

Your Aggie Cash account allows you to eat at a variety of restaurants on and off campus. For a current list of participating on and off-campus merchants please visit www.MyAggieCash.com.

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Can employees place Aggie Cash on ID cards?

Yes, employees can place money on their AggieCard. Please visit www.MyAggieCash.com or call 1-800-345-6126.

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How do I get an ID that can be used as a key for entering my department's building?

Please speak with the technical staff of your department to determine if the AggieCard Office issues these types of cards for your building. If you have any questions about proximity cards, please contact us at (530) 754-7766 or e-mail employeeid@ucdavis.edu.

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My department would like to start using the AggieCard as keys (prox. cards). How do I make this happen?

Setting up buildings to use proximity cards instead of keys involves both the campus alarm shop and AggieCard Office. Please email us at employeeid@ucdavis.edu so we can better assess your needs and give you more information about using prox. cards.

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