Fees, Payments, and Refunds | Fee Payment | Deferred Payment Plan
Late Payment | Part-Time Status | Taxpayer Relief Act | Reductions and Refunds

Fee Refunds

Cancellations and Withdrawals | Planned Educational Leave Program (PELP)
Schedule of Refunds | Student Health Insurance Plan (SHIP)

Cancellations and Withdrawals

The Cancellation/Withdrawal form is available in Room 12, Mrak Hall to complete and submit. However, you may also fax in notice of your cancellation/withdrawal. Include your student ID number, name, quarter you wish to withdraw from, and your signature. The fax number is (530) 752-6906.

E-mails and phone calls are not accepted as formal notices of cancellation/withdrawal. The student’s signature must accompany the withdrawal request.

For paid students who withdraw before the end of any quarter, registration fees may be refunded according to the Schedule of Refunds, listed below. The number of days elapsed is determined from the date the withdrawal form is filed in the Office of the University Registrar. Allow 4-5 weeks to receive your refund.

If you have registered for classes, all of your courses will be dropped once your Cancellation/Withdrawal is processed.

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Planned Educational Leave Program (PELP)

The Planned Educational Leave Program (PELP) allows any registered student-undergraduate or graduate-to temporarily suspend academic work at UC Davis. Undergraduates may take one such leave during their academic career at UC Davis and that leave is limited to one quarter in duration. For graduate students the maximum leave is up to one year. Undergraduates apply for PELP at the Office of the University Registrar. Graduate students apply through their departments and professional students apply through their Dean's office.

Applications for PELP may be filed as late as the 10th day of instruction—Oct 8 during the quarter for which the student is requesting a leave. However, approved applications submitted after the first day of instruction will entitle you to only a partial refund of fees paid, in accordance with the Schedule of Refunds. The Schedule of Refunds refers to calendar days beginning with the first day of instruction. The effective date for determining a refund of fees is the date the completed and approved PELP form is returned to the Office of the University Registrar; see the “Fees, Expenses, and Financial Aid” chapter in the General Catalog.

An application fee of $60.00 is charged to your account when you enroll in the PELP program. This fee is identical to that paid by a student who withdraws and is required to pay a readmission fee upon return. After filing your PELP form, students owing student loans must file an exit form with Student Accounting.
The PELP form is available in Room 12, Mrak Hall to complete and submit. However, you may also fax in your notice of PELP. Include your student ID number, name, quarter you wish to PELP, and your signature. The fax number is (530) 752-6906. E-mails and phone calls are not accepted as formal notices of PELP. The student’s signature must accompany the PELP request.

The effective refund date is the date the PELP is filed with the Office of the University Registrar and it is presumed that no university services will be provided to you after that date. The percentage of fees that may be refunded is determined by the number of calendar days elapsed, beginning with the first day of instruction; see the Schedule of Refunds, on this page. Allow 4-5 weeks to receive your refund.

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Schedule of Refunds

The Schedule of Refunds refers to calendar days (not school days) beginning with the first day of instruction. The number of days elapsed is determined from the date the completed Cancellation/Withdrawal or PELP form is filed with the Office of the University Registrar, and it is presumed that no university services will be provided to the student after that date.

The Schedule of Refunds applies to all students except first-quarter students who receive federal financial aid.*

Student Health Insurance Plan (SHIP) Coverage and Fee Refunds

All registered students are automatically enrolled in the Student Health Insurance Plan (SHIP) and are charged the SHIP fee. If you have comparable insurance and want to waive SHIP coverage, you must submit a waiver application at http://healthcenter.ucdavis.edu/insurance by the published deadline; see the Academic Calendar. Waiver applications must be filed each academic year. An approved waiver is effective for the duration of the current academic year only.

If you file a completed Notice of Cancellation/Withdrawal form or Planned Educational Leave Program (PELP) form BEFORE THE QUARTER BEGINS, your Student Health Insurance Plan (SHIP) coverage will be cancelled as of your status change (first day of the quarter), and your SHIP fee will be fully refunded.

If you are a registered student at the beginning of the quarter, and you file for PELP, cancellation or withdrawal ON OR AFTER THE FIRST DAY OF THE QUARTER, your SHIP coverage will continue to the end of the quarter and your SHIP fee will not be refunded. SHIP fee refunds will not be granted for retroactive status changes. Note that the first day of the quarter is not the same date as the first day of classes. Refer to the Office of the University Registrar's Academic Calendar.

Students who go on PELP and who qualify for a SHIP refund may elect to continue their SHIP coverage for ONE QUARTER ONLY. You must apply within five business days of your registration status change. For more information, see http://healthcenter.ucdavis.edu/insurance/ship0708/eligibility.html or call the Insurance Services message line at Cowell Student Health Center (530) 752-6055.

Students who cancel or withdraw their registration and receive a refund of SHIP fees are not eligible to continue SHIP coverage.

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