Each candidate for an undergraduate degree must file an Application for Graduation with the Office of the Registrar for the quarter in which the candidate plans to receive the degree. The dates for filing are published in the Academic Calendar at the front of this catalog and the quarterly Class Schedule and Registration Guide.
Students in the College of Agricultural and Environmental Sciences must have their Major Certification form evaluated by the dean's office before their candidacy for a degree can be finalized (see Bachelor's Degree Requirements for the college in the "Undergraduate Education" chapter).
The Planned Educational Leave Program allows students to suspend academic work at UC Davis, leave the campus and later resume studies at UC Davis with a minimum of procedural difficulties.
Any registered student on the Davis campus, undergraduate or graduate, is eligible to enroll in the Planned Educational Leave Program, although restrictions may be imposed on the number of times a student can participate in the program. To apply for PELP, first complete an application, including a brief written explanation of the reason for leaving the campus and stating when you intend to resume academic work at UC Davis. You must then obtain approval from the dean of your college or school. Applications for PELP are available at the Office of the Registrar and should be filed with the Office of the Registrar no later than the first day of instruction.
An application fee of $40 is charged, payable when you enroll in the PELP program. This fee is identical to that paid by a student who withdraws and is required to pay a readmission fee upon return.
The minimum Planned Educational Leave is one full quarter; the maximum leave is one full academic year. Applications for PELP should be filed no later than the first day of instruction. While approved applications can be accepted as late as the tenth day of instruction, filing after the first day of instruction will entitle you to only a partial refund of fees paid, in accordance with the Schedule of Refunds. The Schedule of Refunds refers to calendar days beginning with the first day of instruction. The effective date for determining a refund of fees is the date the completed and approved PELP form is returned to the Office of the Registrar. (See the "Fees, Expenses and Financial Aid" chapter.)
While students may receive academic credit at other institutions and transfer this credit to UC Davis (subject to rules concerning transfer credit), participants are reminded that the intent of the program is to "suspend academic work." Therefore, students should carefully evaluate the desirability of taking academic work while away from the campus during PELP.
Readmission is guaranteed assuming you resume regular academic work at the agreed-upon date and satisfy any holds that may have been placed on your registration. Students who do not return at the agreed-upon date and who do not officially extend their leave will be automatically withdrawn from the university.
You will not be eligible to receive all normal university services during the planned leave. Certain limited services, however, such as placement and student employment services, counseling and faculty advising are available. Students on Planned Educational Leave may purchase a health care card from the Student Health
Service and may retain library privileges by purchasing a library card. International students should consult Services for International Students and Scholars to find out what effects the Planned Educational Leave will have on their status. Grants and other financial aids will be discontinued for the period of the leave, but every effort will be made, where legally possible, to allow you to renegotiate loan payment schedules and to ensure the availability of financial aid upon your return.
Withdrawals may be granted by the university for emergency reasons or for good cause. In order to withdraw, you must first obtain approval from the dean of your college or school. Unauthorized withdrawals will jeopardize registration privileges and result in failing grades.
Petitions for withdrawal (Notice of Cancellation/Withdrawal) are available at the Office of the Registrar. The following signatures are required on withdrawal petitions: laboratory or course instructor; dean of your college or graduate faculty adviser; Student Accounting Office. A percentage of fees paid may be refunded, in accordance with the Schedule of Refunds (see the "Fees, Expenses and Financial Aid" chapter). The effective date for determining a refund of fees is the date the completed withdrawal form is returned to the Office of the Registrar.
If you are receiving financial aid, you must report your change of status immediately, in person or by mail, to the Financial Aid and Student Accounting Offices. If you are receiving veterans benefits, you must also report your withdrawal to the Veterans Affairs Office.
Retroactive Withdrawals. Petitions for retroactive withdrawals may be obtained from the Office of the Registrar. Reasons for seeking such are medical problems, severe emotional difficulties, or death or severe illness in the immediate family. Petitions should include a detailed account of the problem, appropriate documentation and an adequate explanation of why withdrawal was not taken during the quarter in which the problem occurred.
UC Davis 1999-2000 Online General Catalog. Posted July 30, 1999.
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Molly Theodossy, Keitha Hunter and Barbara Anderson, Editors
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