Each candidate for an undergraduate degree must file an Announcement of Candidacy with the Office of the Registrar for the quarter in which the candidate plans to receive the degree. The dates for filing are published in the Academic Calendar at the front of this catalog and the quarterly Class Schedule and Room Direcory.
Students in the College of Agricultural and Environmental Sciences must have their Major Certification form evaluated by the dean's office before their candidacy for a degree can be finalized (see the "Bachelor's Degree Requirements" section for the college).
The Planned Educational Leave Program allows students to suspend academic work at UC Davis, leave the campus and later resume studies at UC Davis with a minimum of procedural difficulties.
Any registered student on the Davis campus, undergraduate or graduate, is eligible to enroll in the Planned Educational Leave Program. To apply for PELP, file an application, including a brief written explanation of the reason for leaving the campus and stating when you intend to resume academic work at UC Davis. Applications for PELP are available at the Office of the Registrar and should be filed with the Office of the Registrar no later than the tenth day of instruction.
Freshmen and transfers who have been admitted but have not yet registered or attended classes are also eligible, providing an opportunity for beginning students to pause between high school or community college and the university. Contact Undergraduate Admissions and Outreach Services for enrollment into the program (916-752-3710).
An application fee of $40 is charged, payable when you enroll in the PELP program. This fee is identical to that paid by a student who withdraws and is required to pay a readmission fee upon return.
The minimum Planned Educational Leave is one full quarter; the normal maximum leave is one full academic year. You may, however, request an extension of your leave. For purposes of this program, leave of one full quarter is defined as a leave beginning no later than the tenth day of instruction in a quarter. You should be entitled to a partial refund of fees paid. The number of days elapsed is determined from the date the completed PELP form is returned to the Office of the Registrar. (See Fee Refunds.)
While students may receive academic credit at other institutions and transfer this credit to UC Davis (subject to rules concerning transfer credit), participants are reminded that the intent of the program is to "suspend academic work." Therefore, students should carefully evaluate the desirability of taking academic work while away from the campus during PELP.
Readmission is guaranteed assuming you resume regular academic work at the agreed-upon date and satisfy any holds that may have been placed on your registration. Students who do not return at the agreed-upon date and who do not officially extend their leave will be automatically withdrawn from the university.
You will not be eligible to receive all normal university services during the planned leave. Certain limited services, however, such as placement and student employment services, counseling and faculty advising are available. Students on Planned Educational Leave may purchase a health care card from the Student Health Service and may retain library privileges by purchasing a library card. International students should consult Services for International Students and Scholars to find out what effects the Planned Educational Leave will have on their status. Grants and other financial aids will be discontinued for the period of the leave, but every effort will be made, where legally possible, to allow you to renegotiate loan payment schedules and to ensure the availability of financial aid upon your return.
Withdrawals may be granted by the university for emergency reasons or for good cause. In order to withdraw, you must first obtain approval from the dean of your college or school. Unauthorized withdrawals will jeopardize registration privileges and result in failing grades. Petitions for Withdrawal are available at the Office of the Registrar. Information on fee refunds can be found under "Schedule of Refunds" in the Fees and Financial Aid chapter of this catalog. The following signatures are required on withdrawal petitions: laboratory or course instructor; dean of your college or graduate faculty adviser; Student Aid Accounting Office.
If you are receiving financial aid, you must report your change of status immediately, in person or by mail, to the Financial Aid and Student Aid Accounting Offices. If you are receiving veterans benefits, you must also report your withdrawal to the Veterans Affairs Office.
Retroactive Withdrawals. Petitions for retroactive withdrawals may be obtained from the Office of the Registrar. Reasons for seeking such are medical problems, severe emotional difficulties, or death or severe illness in the immediate family. Petitions should include a detailed account of the problem, appropriate documentation and an adequate explanation of why withdrawal was not taken during the quarter in which the problem occurred.
UC Davis 1997-98 Online General Catalog. Posted August 1, 1997.
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Keitha Hunter and Barbara Anderson, Editors
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