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Planned Educational Leave Program (PELP)
probation and dismissal
If you are receiving financial aid, you must report your change of status immediately, in person or by mail, to the Financial Aid and Student Aid Accounting Offices. If you are receiving veterans benefits, you must also report your withdrawal to the Veterans Affairs Office.
Petitions for retroactive withdrawals may be obtained from the Office of the Registrar. Reasons for seeking such are medical problems, severe emotional difficulties, or death or severe illness in the immediate family. Petitions should include a detailed account of the problem, appropriate documentation and an adequate explanation of why withdrawal was not taken during the quarter in which the problem occurred.
Any registered student on the Davis campus, undergraduate or graduate, is eligible to enroll in the Planned Educational Leave Program. To apply for PELP, file an application, including a brief written explanation of the reason for leaving the campus and stating when you intend to resume academic work. Applications for PELP are available at the Office of the Registrar and should be filed with the Office of the Registrar no later than the tenth day of instruction.
Freshmen and transfers who have been admitted but have not yet registered or attended classes are also eligible, providing an opportunity for beginning students to pause between high school or community college and the university. Contact Undergraduate Admissions and Outreach Services for enrollment into the program (916-752-3710).
An application fee of $40 is charged, payable when you enroll in the PELP program. This fee is identical to that paid by a student who withdraws and is required to pay a readmission fee upon return.
The minimum Planned Educational Leave is one full quarter; the normal maximum leave is one full academic year. You may, however, request an extension of your leave. For purposes of this program, leave of one full quarter is defined as a leave beginning no later than the tenth day of instruction in a quarter. You should be entitled to a partial refund of fees paid. (See Fee Refunds.)
Students enrolled in the program are expected to devote their leave period to non-classroom activities. Students on Planned Educational Leave are not eligible to register in concurrent courses on the Davis campus and may not earn academic credit at Davis during the period of the leave.
Readmission is guaranteed assuming you resume regular academic work at the agreed-upon date and satisfy any holds that may have been placed on your registration. Students who do not return at the agreed-upon date and who do not officially extend their leave will be automatically withdrawn from the university.
You will not be eligible to receive all normal university services during the planned leave. Certain limited services, however, such as placement and student employment services, counseling and faculty advising are available. Students on Planned Educational Leave may purchase a health care card from the Student Health Service and may retain library privileges by purchasing a library card. International students should consult Services for International Students and Scholars to find out what effects the Planned Educational Leave will have on their status. Grants and other financial aids will be discontinued for the period of the leave, but every effort will be made, where legally possible, to allow you to renegotiate loan payment schedules and to ensure the availability of financial aid upon your return.
A student will be placed on probation for failure to meet qualitative or quantitative standards of scholarship. The qualitative standards of scholarship require that a student maintain a C average (2.0) or better for all work undertaken in the university and for the work undertaken in any one quarter.
A student will be placed on probation for qualitative reasons if, at the end of any quarter, the student's grade point average (GPA):
A student will be subject to disqualification for qualitative reasons if, at the end of any quarter,
In the case of probation or disqualification the official transcript will state "not in good standing." Once a student has met quantitative standards for scholarship, the notation will be removed from the transcript.
The quantitative standards, referred to as minimum progress requirements, define scholarship in terms of the number of units that you must satisfactorily complete. Minimum progress is defined as an average of 12 units passed per quarter, calculated at the end of every quarter for the preceding three quarters. Minimum progress requirements do not apply to students who have part-time status or to students who have their dean's approval to carry less than the minimum progress load because of medical disability, employment, a serious personal problem, a death in the immediate family, or an accident.
The notation "warning--minimum progress'' will be noted on the grade report for a quarter in which the student has passed less than 12 units. The notation "minimum progress--subject to academic disqualification," will be noted on the grade report the first time the total number of units passed at UC Davis is less than 36, calculated at the end of every quarter for the preceding three quarters of enrollment. Quantitative standards are not reflected on the official transcript. It is assumed that a student will earn the 180-unit minimum degree requirement before completing 15 quarters of enrollment. Normal progress would achieve 180 units in 12 quarters.
The following courses may be counted toward unit minimum progress:
The dean of the student's college may grant a student a minimum progress variance of one or more quarters for an acceptable reason. See your faculty adviser or go to the dean's office of your college if you need academic advising about probation and dismissal.
Dismissal for either qualitative or quantitative reasons (defined above) is based on the decision of the dean of the college in which you are enrolled. Such dismissal is from the University of California system and not simply the college or the Davis campus. Should a former Davis student later wish to be readmitted on the Davis campus, the authority to do so rests with the dean of the college from which the student was dismissed. If you are dismissed from your college, you will automatically receive a full refund of registration fees paid.
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UC Davis 1996-97 Online General Catalog