Fee Refunds

Cancellation, Withdrawal and Fee Refunds

To cancel your registration before the first day of instruction or to withdraw from the university on or after the first day of instruction, you must complete a Cancellation/Withdrawal form and return the form to the Office of the University Registrar. If you don’t submit a Cancellation/Withdrawal form, you will be liable for fees according to university policy (below). No exceptions will be made to this policy.

For students who pay fees and then cancel or withdraw with official approval before the end of any quarter, fees may be refunded according to the Schedule of Refunds, below.

The effective date for determining a refund of fees is the date you file a completed Cancellation/Withdrawal form with the Office of the University Registrar and it is presumed that no university services will be provided to you after that date. The percentage of fees that may be refunded is determined by the number of calendar days (not school days) elapsed, beginning with the first day of instruction.

If you enrolled in classes, you will be dropped from all of your courses automatically when the Cancellation/ Withdrawal form is processed. If you enrolled but have not paid fees in full by the tenth day of instruction, your registration will be cancelled for non-payment and you will be officially withdrawn from the university.

New Undergraduate Students:

The nonrefundable $100 deposit paid when you accepted admission and returned your Statement of Intent to Register (SIR) is withheld from the registration fee and the Schedule of Refunds is applied to the balance of fees assessed.

Thus, before or on the first day of instruction, registration fees paid are refunded in full minus $100. After the first day of instruction, the nonrefundable $100 deposit is withheld from the registration fee and the Schedule of Refunds is applied to the balance of fees assessed.

All Continuing Students, Readmitted Students and New Graduate Students:

On or before the first day of instruction, registration fees are refunded in full minus a $10 service charge for cancellation/withdrawal. After the first day of instruction, the Schedule of Refunds is applied to the total of fees assessed.

Planned Educational Leave Program

The Schedule of Refunds also applies to students who participate in the Planned Educational Leave Program (PELP). Thus, for a full refund of registration fees paid, you must file a completed approved PELP form with the Office of the University Registrar before or on the first day of instruction; see Leave of Absence: Planned Educational Leave Program (PELP).

Schedule of Refunds

The Schedule of Refunds applies to all continuing and readmitted students and new students who do not receive federal financial aid.*

The Schedule of Refunds refers to calendar days beginning with the first day of instruction. The number of days elapsed is determined from the date the completed Notice of Cancellation/Withdrawal form is returned to the Office of the University Registrar. Percentages listed (days 1-35) should be applied respectively to University Registration Fee, Educational Fee, Nonresident Tuition and other student fees.

Health Insurance (SHIP) Coverage and Refund of SHIP Fees

If you file a completed Notice of Cancellation/Withdrawal form or PELP form before the quarter begins, your Student Health Insurance Plan (SHIP) coverage will be cancelled as of your status change (first day of the quarter) and your SHIP fee will be fully refunded. If you file your registration status change on or after the first day of the quarter, your SHIP coverage will continue to the end of the quarter and your SHIP fee will not be refunded. SHIP fee refunds will not be granted for retroactive status changes. Note that the first day of the quarter is not the same date as the first day of classes. Refer to the Office of the University Registrar's academic calendar for applicable dates at http://registrar.ucdavis.edu/html/academic_calendar.html.

Students who go on PELP and who qualify for a SHIP refund may elect to continue their SHIP coverage for one quarter only. You must apply within five business days of your registration status change. For more information, contact Insurance Services at Cowell Student Health Center, (530) 752-6055.

Students who cancel or withdraw their registration and receive a refund of SHIP fees are not eligible to continue SHIP coverage.