Fees, Payments, and Refunds | Registration Fee Payment | Deferred Payment Plan
Late Payment | Part-Time Status | Taxpayer Relief Act | Reductions and Refunds
Fee Assessment

Fee Refunds

Cancellations and Withdrawals | Planned Educational Leave Program (PELP)
Schedule of Refunds | Student Health Insurance Plan (SHIP)

Cancellations and Withdrawals

The Cancellation/Withdrawal form is available in Room 12, Mrak Hall to complete and submit. However, you may also fax in notice of your cancellation/withdrawal. Include your student ID number, name, quarter you wish to withdraw from, and your signature. The fax number is (530) 752-6906.

E-mails and phone calls are not accepted as formal notices of cancellation/withdrawal. The student’s signature must accompany the withdrawal request.

For unpaid students, a Cancellation/Withdrawal form is required if you determine that you do not intend to pay fees and complete the term. Students who enroll in classes after being dropped for non-payment at the registration fee payment deadline and do not pay fees by the final payment with penalty deadline will be administratively withdrawn and fees for the first 10 days of instruction will be charged to the student account.
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Schedule of Refunds

The Schedule of Refunds refers to calendar days (not school days) beginning with the first day of instruction. The number of days elapsed is determined from the date the completed Cancellation/Withdrawal or PELP form is filed with the Office of the University Registrar, and it is presumed that no university services will be provided to the student after that date.


The Schedule of Refunds applies to all students except first-quarter students who receive federal financial aid.*

Elapsed Calendar Days

Percentage of Fees Refunded
0–1 100% less $10.00
2–7 90%
8–18 50%
19–35 25%
36 days and over 0%

*New students who receive federal financial aid and withdraw during the first academic term may have fees refunded according to the Modified Fee Refund Schedule, available at http://financialaid.ucdavis.edu/undergraduate/students/R2TIV.html.

The above refund schedule may not apply to self-supporting programs. For more specific information, check with your program manager.

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Planned Educational Leave Program (PELP)

The Planned Educational Leave Program (PELP) allows any registered student-undergraduate or graduate-to temporarily suspend academic work at UC Davis. Undergraduates may take one such leave during their academic career at UC Davis and that leave is limited to one quarter in duration. For graduate students the maximum leave is up to one year. Undergraduates apply for PELP at the Office of the University Registrar. Graduate students apply through their departments and professional students apply through their Dean's office.

Readmission is guaranteed assuming you resume regular academic work on the agreed-upon return date and satisfy any holds on your registration. You are considered a continuing student following your PELP. It is your responsibility to check SISWeb for your registration pass times and register during the appropriate times. If you fail to return on the agreed-upon date, you will be automatically withdrawn from the university.

Applications for PELP may be filed as late as the 10th day of instruction—Jan 15 during the quarter for which the student is requesting a leave. However, approved applications submitted after the first day of instruction will entitle you to only a partial refund of fees paid, in accordance with the Schedule of Refunds. The Schedule of Refunds refers to calendar days beginning with the first day of instruction. The effective date for determining a refund of fees is the date the completed and approved PELP form is returned to the Office of the University Registrar; see the “Fees, Expenses, and Financial Aid” chapter in the General Catalog.

An application fee of $60.00 is charged to your account when you enroll in the PELP program. This fee is identical to that paid by a student who withdraws and is required to pay a readmission fee upon return. After filing your PELP form, students owing student loans must file an exit form with Student Accounting.
The PELP form is available in Room 12, Mrak Hall to complete and submit. However, you may also fax in your notice of PELP. Include your student ID number, name, quarter you wish to PELP, and your signature. The fax number is (530) 752-6906. E-mails and phone calls are not accepted as formal notices of PELP. The student’s signature must accompany the PELP request.

The effective refund date is the date the PELP is filed with the Office of the University Registrar and it is presumed that no university services will be provided to you after that date. The percentage of fees that may be refunded is determined by the number of calendar days elapsed, beginning with the first day of instruction; see the Schedule of Refunds, on this page. Allow 4-5 weeks to receive your refund.

If you have registered for classes, all of your courses will be dropped once your PELP request has been processed.

For full PELP information, see http://registrar.ucdavis.edu/PDFFiles/D022PELPInformation.pdf.

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Student Health Insurance Plan (SHIP) Coverage and Fee Refunds

All registered students are automatically enrolled in the Student Health Insurance Plan (SHIP) and are charged the SHIP fee. If you have comparable insurance and want to waive SHIP coverage, you must submit a waiver application at http://healthcenter.ucdavis.edu/insurance by the published deadline; see the Academic Calendar. Waiver applications must be filed each academic year. An approved waiver is effective for the duration of the current academic year only.

If you file a completed Notice of Cancellation/Withdrawal form or Filing Fee form or Planned Educational Leave Program (PELP) form BEFORE THE QUARTER BEGINS, your Student Health Insurance Plan (SHIP) coverage will be cancelled as of your status change (first day of the quarter), and your SHIP fee will be fully refunded.

If you are a registered student at the beginning of the quarter, and you file for PELP, Filing Fee, cancellation or withdrawal ON OR AFTER THE FIRST DAY OF THE QUARTER, your SHIP coverage will continue to the end of the quarter and your SHIP fee will not be refunded. SHIP fee refunds will not be granted for retroactive status changes. Note that the first day of the quarter is not the same date as the first day of classes. Refer to the Office of the University Registrar's Academic Calendar.

Students who go on PELP and who qualify for a SHIP refund may elect to continue their SHIP coverage for ONE QUARTER ONLY. You must apply within five business days of your registration status change. For more information, see http://healthcenter.ucdavis.edu/insurance/ship0708/eligibility.html or call the Insurance Services message line at Student Health Services (530) 752-6055.

Students who cancel or withdraw their registration and receive a refund of SHIP fees are not eligible to continue SHIP coverage.

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Page content manager can be reached at Catalog-Comment@ucdavis.edu.

 

Updated: October 20, 2009 2:10 PM